Admissions/Records Technician II

Los Rios Community College District•Sacramento, CA

About The Position

Under minimal oversight, the Admissions/Records Technician II performs clerical lead responsibilities for classified staff and office operations, or lead technical duties of a more complex nature. The position performs clerical and technical work related to student registration, admissions, and maintenance of student records. It also provides public-facing assistance and information to students, staff, and others, and oversees temporary employees, including assisting with their hiring, processing, and training. The role maintains and reviews student records and related documents, processes grades and transcripts, handles fees and correspondence, and prepares statistical reports and other information for the District and external agencies. The position performs related duties as required.

Requirements

Two years of clerical experience related to the duties of the position.
One year of college-level coursework may substitute for up to one year of work experience.
Promotional applicants must have one year of experience in the Los Rios Community College District as an Admissions/Records Clerk or Technician I; this applies to regular, current Classified employees working with the District.
Demonstrate an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including students with physical or learning disabilities as they relate to differences in learning styles.
Successfully foster and support an inclusive educational and employment environment.
Education must be from an accredited institution.
For experience requirements, one year equals 12 months at 40 hours per week; applicable part-time experience is converted to full-time equivalent.
For education requirements, one year equals 30 semester units.
Submit a Los Rios Community College District application, letter of interest, and resume.
Complete the application without using “see resume” in place of information; only information listed on the application and transcripts, if requested, will be used to verify minimum qualifications.

Responsibilities

Perform clerical and technical duties involving student registration, admissions, and records maintenance.
Distribute, explain, receive, and check graduation petitions and other documents for completion and accuracy.
Provide public contact and communicate information to students, staff, and others.
Assist students with registration and admission procedures by providing information about admissions and courses offered.
Prepare and maintain student folders and information on admissions and records processes or students.
Review files, records, and other documents to respond to information requests.
Compile data and prepare statistical and other reports related to registration, admissions, and records for the District and external agencies.
Receive and account for fees.
Process records and post and process grades.
Process and send transcripts to students and colleges.
Prepare and file notices and forms, compose routine correspondence, answer telephone calls, respond to requests, deliver messages, and receive and distribute mail.
Order materials, supplies, and services.
Oversee temporary employees, including assisting with hiring, processing, and training.
Perform clerical lead responsibilities for classified staff and office procedures.
Maintain records such as residence lists, registration forms, high school and college transcripts, cumulative student records, athletic eligibility records, program changes, and veteran-related forms and processes.
Prepare information for data processing from source documents and check output for completion and accuracy.
Prepare denial letters.
Perform related duties as required.