Part-Time Admissions Assistant

Diocese of Austin Catholic Schools•Austin, TX

About The Position

Holy Family Catholic School is seeking a part-time Admissions Assistant for the 2026–2027 school year. The position provides administrative support to the Director of Admissions and fulfills the mission of the Catholic school. The Admissions Assistant has decision-making responsibilities within essential job functions and follows school policies. The position is hired and evaluated by the President and reports regularly to the Director of Admissions. The role supports admissions and enrollment processes, including maintaining applicant and student records, monitoring required documents, assisting families, coordinating testing, and helping prepare and distribute materials for incoming families. It also supports parish communications and admissions events. The employee is engaged in ministry and must uphold the Catholic school’s mission, the Diocese of Austin’s policies, and the teachings of the Roman Catholic Church. Work takes place in a fast-paced school environment where priorities may change. Some evening work may be required for events such as Open House or the Christmas Program. Travel within and outside the school, and use of a personal or school vehicle to reach off-site locations, may be required. The school is an at-will employer.

Requirements

High school diploma.
Valid Texas driver's license.
Maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout employment.
Experience with bookkeeping and databases.
Adhere to the Catholic Schools Standards of Conduct, Diocese of Austin EIM policies, and the social, ethical, and moral teachings of the Roman Catholic Church as interpreted by the Bishop of Austin.

Responsibilities

Support and uphold the philosophy of Catholic education and the mission of the school; model Gospel values and follow school and Diocese policies and procedures.
Create applicant files and monitor incoming admissions documents, including applications, fees, certificates, test scores, immunizations, report cards, and teacher recommendations.
Prepare Sign-Up Genius for new student testing, schedule testing with parents, and mail testing materials or results following the required approvals and procedures.
Review online applications, edit them to meet school formatting requirements, update document checklists, print applications for permanent records, and import applications into Ren Web.
Monitor missing admissions documents and assist with reviewing, processing, and importing online enrollment packets into Ren Web, including making corrections and confirming receipt of final transcripts and medical records for Savio.
Maintain accurate student and family information in Ren Web.
Create permanent and medical files for newly enrolled students, monitor missing documents, and communicate with parents.
Separate special education testing and psychological exams and provide them to the Learning Support Coordinator.
Support parish communications, create parish lists, and distribute them to parishes and the Business Office.
Copy Student Information Sheets for teachers, the school office, and the school nurse.
Respond to school record requests related to graduation or transfers, including preparing and delivering records for St. Dominic Savio.
Maintain student files during the school year by adding photography permissions, testing documents, and Life Touch photos; add final report cards, archive permanent records, and move files forward at the end of the year.
Assist with reviewing, assembling, and distributing materials and documents for prospective and incoming families.
Assist with coordinating Parent Information Sessions, Open House, and middle school recruitment events, including setting up signs and preparing folders and name tags.
Meet staff development guidelines established by the Diocese or local administration and demonstrate professionalism in conduct, demeanor, and work habits.
Maintain a work schedule that maximizes availability to the school community.
Collaborate with others, communicate effectively, respond to messages promptly, and attend or participate as needed in meetings, professional organizations, and community events.