Part-Time Admissions Assistant

Holy Family Catholic School•Austin, TX

About The Position

Holy Family Catholic School is seeking a part-time Admissions Assistant for the 2026–2027 school year. The Admissions Assistant provides administrative assistance to the Director of Admissions and fulfills the mission of the Catholic school. The role includes decision-making responsibilities within essential job functions and must be carried out in keeping with school policies. The position is hired and evaluated by the President and reports regularly to the Director of Admission. The position supports Catholic education and the school’s mission, models Gospel values, and follows the Code of Conduct and policies of the school and Diocese. Work includes processing applicant and enrollment records, maintaining student and family information, communicating with parents and parishes, supporting admissions events, and managing student files throughout the school year. Employees are engaged in ministry and must comply with Catholic Schools Standards of Conduct and Diocese of Austin Ethics and Integrity in Ministry policies. The work takes place in a fast-paced school environment where priorities may change. Some evening work may be required for events. The role may involve travel to off-site locations using a personal or school vehicle, and exposure to religious ceremonies and Catholic liturgical celebrations. Employees must follow established dress and conduct standards; school buildings and vehicles are tobacco-free.

Requirements

High school diploma.
Valid Texas driver's license.
Maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout employment.
Experience in bookkeeping and databases.
Adhere to the Catholic Schools Standards of Conduct and the social, ethical, and moral teachings of the Roman Catholic Church as interpreted by the Bishop of Austin.
Work some evenings as required for events such as Open House or the Christmas Program.
May be required to use a personal or school vehicle to travel to off-site locations.
Follow established dress codes and conduct standards.

Responsibilities

Support and uphold the philosophy of Catholic education and the mission of the school.
Model the teachings of the Catholic Church and Gospel values, and adhere to school and Diocese policies and conduct requirements.
Create applicant files and monitor incoming admissions documents, including applications, fees, certificates, test scores, immunizations, report cards, and teacher recommendations.
Prepare student testing sign-ups according to the principal’s schedule, coordinate testing appointments with parents, and send testing materials or results to parents following the required approval and process.
Review online applications, format them according to school requirements, update document checklists, print applications for permanent records, import applications into Ren Web, and follow up on missing documents.
Assist with reviewing and processing online enrollment packets in Ren Web, making corrections as needed, and confirming receipt of final transcripts and medical records for Savio.
Maintain accurate student and family records in Ren Web.
Create permanent and medical files for newly enrolled students, monitor for missing documents, and communicate with parents.
Separate special education testing and psychological examinations and provide them to the Learning Support Coordinator.
Support parish communications, create parish lists, and distribute them to parishes and the Business Office.
Prepare copies of Student Information Sheets for teachers, the school office, and the school nurse.
Respond to school record requests related to graduations or transfers, including preparing and delivering records for St. Dominic Savio.
Maintain student files during the school year by adding photography permissions, testing documents, and Life Touch photos; add final report cards, archive permanent records, and move files forward at year end.
Assist with reviewing, assembling, and distributing materials and documents for prospective and incoming families.
Assist with coordinating Parent Information Sessions, Open House, and middle-school recruitment events, including setting up signs and preparing folders and name tags.
Meet Diocese/local administration staff development guidelines and demonstrate professionalism in conduct, demeanor, and work habits.
Maintain a work schedule that maximizes availability to the school, students, parents, colleagues, and staff.
Collaborate with others to enhance the work environment and communicate effectively, respond to messages in a timely manner, and confer with others upon request.
Attend and participate as needed in faculty meetings, professional organizations, and community events.