Administrator

Aston Carter • Chapman, PA

6d • $55,000 - $60,000 • Onsite

About The Position

The Administrator supports project managers, superintendents, and field leadership in coordinating commercial electrical and low-voltage construction projects. The role serves as a liaison between the office and field, helping keep project documentation, procurement activities, reporting, and communications organized, accurate, and current.

The position provides administrative support across project coordination, document control, scheduling, procurement tracking, meeting documentation, and project record maintenance. It also assists with basic accounts receivable tasks in QuickBooks and uses Microsoft Excel daily for data entry, spreadsheet maintenance, reporting, and project tracking. The Administrator communicates with vendors, field personnel, project managers, and internal stakeholders, while managing multiple priorities and deadlines.

This is a permanent, full-time, onsite position in Bath, Pennsylvania. The standard schedule is approximately 7:00 a.m. to 4:00 p.m., with flexibility to start as early as 6:00 a.m. and work until 4:00 p.m. as business needs require. The position offers exposure to commercial electrical construction and opportunities for professional growth and advancement.

Requirements

• Proficiency with Microsoft Office, including daily use of Microsoft Excel for data entry, spreadsheet maintenance, reporting, and project tracking.
• Administrative or clerical experience, including document control, scheduling support, procurement tracking, meeting documentation, and project record maintenance.
• Experience or familiarity with the electrical or construction industry, particularly commercial electrical projects, field-to-office coordination, procurement processes, and project documentation.
• Strong organizational skills and ability to manage multiple priorities while maintaining accurate records.
• Excellent written and verbal communication skills for working with project managers, field leadership, vendors, and internal teams.
• Ability to multitask and manage deadlines in a fast-paced project environment.
• Strong attention to detail in documentation, reporting, and data entry.
• Experience or familiarity with QuickBooks for basic accounting and accounts receivable tasks.
• Understanding of construction and electrical industry terms and concepts.
• Positive attitude and willingness to learn new systems, processes, and industry practices.
• Ability to work collaboratively with experienced project managers and field leadership.
• Adaptability to support evolving project needs.

Nice To Haves

• Relevant background in administration, construction, or related fields.
• Interest in building a career in the electrical contracting and construction industry.
• Motivation to grow professionally and pursue career advancement opportunities.

Responsibilities

• Support project managers, superintendents, and field leadership with day-to-day administrative and clerical tasks for commercial electrical and low-voltage construction projects.
• Coordinate communication between office and field teams and share project updates promptly.
• Organize, update, and maintain project documentation and records.
• Help coordinate project timelines, meetings, and field activities.
• Track material orders, deliveries, and related procurement documentation.
• Use Microsoft Excel for data entry, spreadsheet maintenance, reporting, and tracking project progress.
• Prepare meeting notes and document action items to support follow-up and accountability.
• Maintain project records, including contracts, change orders, invoices, and other related documents.
• Communicate with vendors, field personnel, and internal stakeholders to resolve issues and obtain information.
• Assist with accounts receivable activities in QuickBooks, including basic data entry and payment tracking as directed.
• Apply construction and electrical industry terminology when reviewing documents and communicating with project teams.
• Manage multiple priorities and deadlines, completing tasks accurately and on time.
• Contribute to a collaborative environment with a positive attitude and willingness to learn and take on new responsibilities.

Benefits

• Medical insurance through Capital BlueCross PPO, including access to specialists without referrals and coverage for office visits, prescriptions, and hospital care.
• 401(k) retirement plan through Transamerica, with eligibility beginning the first day of the month after 90 days of employment; includes educational tools, rollover assistance, and access to a financial advisor.
• Career growth and advancement opportunities.
• Employee support, workplace stability, and a team-focused culture.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed