Administrator, Property

Cantor Fitzgerald•Denver, CO

70d•Onsite

About The Position

Newmark Group, Inc. is a world leader in commercial real estate, providing comprehensive services for the entire property life cycle. The company offers a global reach combined with market intelligence, serving clients across the industry spectrum. For the year ended December 31, 2023, Newmark generated revenues of approximately $2.5 billion. As of March 31, 2024, Newmark operated from approximately 170 offices with 7,600 professionals worldwide. This role provides administrative assistance to a team of Property Managers, supporting all administrative aspects of property management and reporting. The position serves as the first point of contact for tenant/customer service requests for a portfolio of investment and corporate properties. Responsibilities include compiling and assisting in the preparation of various monthly operational, administrative, and financial reports. The role requires broad experience, skill, and knowledge of organizational policies and practices, with the ability to analyze information requests and follow up. There may be direct assistance in budget preparation and control activities.

Requirements

Bachelor’s Degree or High School Diploma/General Education Degree (GED)
Minimum 3-4 years previous related experience, preferably in a Real Estate Background.
Proficient in MS Word, MS Excel, E-Mail.
Working knowledge of Internet and Internet Searching Techniques.
Ability to work independently with minimal supervision.
Flexibility to handle changing priorities and projects.
Ability to prioritize workload with an attention to detail and willingness to complete projects in a timely and efficient manner.
Strong proofreading and editing skills.
Strong business vocabulary, grammar, and effective communication skills.
Discretion regarding personnel and industry-related matters.
Excellent interpersonal skills.
Attention to detail.

Responsibilities

Coordinate with Property Managers in property-related documents administration, including memoranda, letters, monthly reports, proposals, and other projects using company software.
Create transcriptions from Dictaphone, ensuring timeliness and accuracy of documents.
Coordinate tenant service requests pertaining to property operations and administration.
Maintain a professional image to internal and external callers, delegating calls to property service technicians and following up as required.
Compile information, prepare, and update reports or process other documents such as Lease Abstracts, Vendor Insurance Certificates, Vendor Service Agreements, Vendor Invoices and Service Records, Property Emergency Call Lists, and Tenant Contact Lists.
Develop and maintain property filing and tracking systems for reports and documents.
Assist Property Managers in the annual budget preparation and development.
Administer and print various property accounting reports for Property Manager review or compilation.
Administer vendor, RE Tax, and other property invoices, including date stamping, coding, processing for approval, and entering into the accounting system.
Organize and schedule meetings, preparing necessary materials and coordinating with attendees.
Assist Property Managers in monthly billing, periodic tenant billing adjustments (PTAR’s), and subsequent collections of monthly tenant rent and other receivables.
Oversee copying, faxing, and mail distribution within the designated area.
Monitor and order general office supplies.
Ensure assigned office equipment is adequately maintained and secure.
Contact and coordinate with vendors to service or repair equipment.
May perform other duties as assigned.