Administrator, Office

Simon Property Group•Miami, FL

About The Position

The Office Administrator serves as the Office Manager within the Dolphin Mall center management office. The role provides ongoing support to center management staff as directed by the General Manager. It requires independent planning and prioritization, strong time management, and the ability to evaluate alternatives and complete work efficiently. Responsibilities span office administration, financial processes, leasing support, agreement and document administration, and—where applicable—marketing support, administrative staff supervision, and payroll processing.

Requirements

High school diploma or equivalent.
3–5 years of administrative office experience in a fast-paced environment; office management experience preferred.
Supervisory and coaching skills, including the ability to delegate tasks.
Knowledge of administrative procedures and customer service principles and practices.
Aptitude for understanding financial reports and extracting information.
Accounts payable and receivable experience using systems such as Yardi.
Strong working knowledge of Microsoft Office, Salesforce, and web-based input software.
Effective conflict-resolution and customer-service skills when interacting with customers, tenants, and coworkers.
Effective verbal and written communication skills.
Strong organizational and interpersonal skills with attention to detail.
Ability to prioritize, coordinate, multitask, and demonstrate initiative.

Nice To Haves

Some college or professional school.
Office management experience.

Responsibilities

Provide administrative support and ensure administrative staff supports all departments and completes assigned projects correctly and on time.
Manage accounts payable, accounts receivable, procurement card, and petty cash.
Participate in the center’s budgeting and forecasting cycle.
Coordinate and support the short-term leasing program.
Administer lease agreements in Salesforce, including obtaining and processing monthly rent, tenant sales, overage rent, certificates of insurance, and opening documents.
Administer the Fleet Management program, including PIN maintenance, receipt reconciliations, vehicle maintenance processes, and change forms.
Create and maintain documents for capital and operational service agreements.
Track and maintain DocuSign agreements and insurance documents.
Perform general office administration, including ordering and maintaining office-supply and equipment inventory, drafting documents and reports for management, and updating the Management Team on Company Policies and Procedures.
If applicable, support marketing events, promotions, sponsorships, collateral management, proof of performance, and gift card sales.
If applicable, assist with hiring and training Administrative Assistant and/or Receptionist positions and contribute to performance evaluations.
If applicable, process weekly payroll for in-house hourly employees, prepare required new-hire documents, and submit them for approval in Workday.