Administrator, Office

Simon Property Group • Woodbridge, VA

13d

About The Position

The Office Administrator serves as Office Manager within a center management office, providing ongoing support to center management staff as determined and assigned by the General Manager. The role requires independent planning and prioritization, excellent time management, sound judgment in evaluating alternatives, and the ability to complete tasks efficiently.

Responsibilities include supporting administrative staff and departments, managing accounts payable and receivable, procurement cards and petty cash, and participating in the center’s budgeting and forecasting cycle. The position also coordinates the short-term leasing program and administers lease agreements, rent and tenant sales processing, insurance certificates, and opening documents. Additional duties include fleet program administration; maintaining capital and operational service agreement documents; and general office administration.

Where applicable, the role may support marketing events and promotions, assist with hiring and training administrative staff, contribute to performance evaluations, and process weekly payroll and new-hire documentation.

Requirements

• High school diploma or equivalent.
• 3–5 years of administrative office experience in a fast-paced environment; office management experience preferred.
• Supervisory and coaching skills, including the ability to delegate tasks.
• Knowledge of administrative procedures and customer service principles and practices.
• Aptitude for understanding financial reports and extracting information.
• Accounts payable and receivable experience using systems such as Yardi.
• Strong working knowledge of Microsoft Office, Salesforce, and web-based input software.
• Effective conflict-resolution and customer-service skills for interacting with customers, tenants, and coworkers.
• Effective verbal and written communication skills.
• Strong organizational and interpersonal skills, with attention to detail.
• Ability to prioritize, coordinate, multitask, and demonstrate initiative.

Nice To Haves

• Some college or professional school.
• Office management experience.

Responsibilities

• Provide administrative support and ensure administrative staff support all departments and complete assigned administrative projects correctly and on time.
• Manage accounts payable, accounts receivable, procurement card, and petty cash, and participate in the center budgeting and forecasting cycle.
• Coordinate and support the short-term leasing program; administer lease agreements in Salesforce; obtain and process monthly rent, tenant sales, overage rent, certificates of insurance, and opening documents.
• Administer the Fleet Management program, including PIN maintenance, receipt reconciliations, vehicle maintenance processes, and change forms.
• Create and maintain documents for capital and operational service agreements, and track and maintain DocuSign agreements and insurance documents.
• Perform general office administration, including ordering and maintaining office supplies and equipment, drafting documents and reports for management, and providing the Management Team with updates on company policies and procedures.
• If applicable, support marketing events, promotions, sponsorships, collateral management, proof of performance, and gift card sales.
• If applicable, assist with hiring and training Administrative Assistant and/or Receptionist staff and contribute to their performance evaluations.
• If applicable, process weekly payroll for in-house hourly employees and prepare required new-hire documents for approval in Workday.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED