Testing Administrative Coordinator

American Elevator Group•Paint Township, PA

35d•Onsite

About The Position

Eastern Elevator, part of American Elevator Group (AEG), is seeking an Administrative Testing Coordinator to work in its Windber, Pennsylvania office. This temporary position may have the opportunity to become permanent. The coordinator manages elevator testing activities to ensure inspections and tests are completed accurately, safely, and on schedule, working with field mechanics, inspectors, customers, property managers, municipalities, and internal operations teams. The role coordinates testing, documentation, repairs, and follow-up requirements.

Requirements

High school diploma or equivalent.
At least 2 years of experience in the elevator industry.
Strong organizational and scheduling skills.
Excellent written and verbal communication skills.
Strong attention to detail and follow-through.
Ability to manage multiple testing schedules and deadlines simultaneously.
Proficiency with Microsoft Office and ability to learn Company software and systems.
Ability to work effectively with field mechanics, customers, inspectors, and management.
Ability to prioritize work and meet deadlines in a fast-paced environment.

Nice To Haves

Experience in elevator testing, service, inspections, or operations.
Knowledge of elevator testing and inspection requirements.
Familiarity with local and state elevator codes and AHJ requirements.

Responsibilities

Coordinate required elevator testing and inspections, including scheduling with customers, mechanics, inspectors, and applicable authorities having jurisdiction (AHJs).
Maintain an accurate testing schedule and ensure tests are completed within applicable deadlines.
Coordinate annual, periodic, acceptance, and other required elevator testing.
Track testing results, deficiencies, violations, and required repairs through completion.
Communicate testing requirements, schedules, and results to customers and internal teams.
Coordinate mechanics and subcontractors needed for testing and corrective work.
Ensure test reports, inspection reports, certificates, and other required documentation are completed and maintained accurately.
Monitor upcoming testing deadlines and proactively identify scheduling conflicts or compliance issues.
Follow up on failed tests, violations, and outstanding repairs to ensure timely resolution and retesting.
Maintain accurate records in Company systems and provide regular status reports to management.
Work with field personnel to ensure they understand testing requirements and are prepared for scheduled inspections.
Assist with obtaining permits, scheduling inspections, and coordinating with municipalities and inspectors as needed.
Review testing documentation for completeness and accuracy before submission.
Escalate testing delays, compliance concerns, customer issues, or safety concerns to management.
Maintain confidentiality of customer and Company information.
Perform other duties as assigned.