Administrative Technician Part Time

Town Of Chino Valley•Chino Valley, AZ

9d•Onsite

About The Position

The Administrative Technician provides staff support to the Town Manager’s Department and services to the public under limited supervision. This part-time, non-exempt role works 24 hours per week, Monday through Thursday, from 8:00 a.m. to 2:00 p.m., and reports to the Executive Assistant. The hourly rate is $19.50–$21.50, depending on experience. The position serves as a public-facing point of contact for Town Hall, assists with calendars, meetings, travel, events, records, correspondence, and office operations, and supports Town departments as needed. The work is performed in a traditional office environment and may involve lifting or carrying items weighing up to 20 pounds and operating a Town vehicle for errands.

Requirements

High school diploma or equivalent and one year of experience in general administrative support, or an equivalent combination of education, training, and experience.
Valid driver’s license.
Knowledge of customer service practices.
Knowledge of modern office procedures, practices, and equipment.
Microsoft Office Suite skills, including Word, Excel, PowerPoint, and Outlook.
Knowledge of basic bookkeeping, cash receipting, cashiering, and data-entry principles and practices.
Knowledge of personal computers and various software applications.
Ability to develop and maintain effective working relationships with Town staff, external organizations, elected officials, other public jurisdictions, and the general public.
Ability to provide excellent customer service.
Ability to establish and maintain manual and automated records and filing systems.
Ability to maintain composure and work effectively under stressful conditions.
Ability to balance multiple distractions thoughtfully and considerately.
Ability to communicate effectively orally and in writing.
Ability to assess and prioritize multiple tasks, projects, and demands.
Ability to operate a personal computer using a variety of business software.
Ability to maintain strict confidentiality.
Ability to perform a full range of motion and lift or carry supplies, materials, equipment, or other items weighing up to 20 pounds.
May operate a Town vehicle to run errands.

Responsibilities

Greet the public courteously by phone and in person, respond to questions, refer people to appropriate staff, and escalate concerns as needed.
Support positive relationships between the Town and residents, visitors, Town staff, and other constituents through courteous and cooperative interactions.
Coordinate calendars and meeting schedules for the Mayor and Town Manager.
Assist with routing requests from the Mayor, Council, and Town Manager.
Maintain confidentiality and uphold Town rules, professionalism, accountability, and public trust.
Distribute incoming mail and assist with outgoing shipping.
Reserve facilities for public bodies, staff, outside agencies, and stakeholders; coordinate meeting rooms for Town and external meetings held on Town premises.
Assist with meeting-room preparation and support, prepare and distribute meeting materials, and post Town Hall meeting-room schedules.
Help plan, coordinate, and prepare for Employee Connection activities.
Manage meeting invitations, confirmations, and scheduling changes.
Arrange travel accommodations and related logistics; prepare per-diem requests and collect supporting documentation.
Coordinate conference, training, and event registrations, including deadlines, travel details, and confirmations; assist with event-day logistics and follow-up.
Organize monthly credit-card reconciliation for the Administrative and Town Manager purchasing cards, collecting receipts and supporting documentation for Finance.
Perform document scanning, shredding, photocopying, and faxing; operate presentation equipment.
Provide work support to departments or divisions; prepare correspondence and files and organize office spaces for Town Hall departments.
Schedule Town vehicles for maintenance, fueling, and cleaning, and schedule vehicle use by Town employees and Council members.
Maintain the front lobby, including brochures, business cards, informational materials, workstation, and general tidiness.
Perform data entry and maintain department documentation.
Perform related duties as required or assigned.