Administrative Technician Part Time

TOWN OF CHINO VALLEY•Chino Valley, AZ

11d•$20 - $22•Onsite

About The Position

The Administrative Technician provides staff support to a supervisor or manager and services to the public under limited supervision. Based at Town Hall in Chino Valley, Arizona, this part-time position is in the Town Manager Department and works 24 hours per week, Monday through Thursday, from 8:00 a.m. to 2:00 p.m. The position reports to the Executive Assistant and is classified as non-exempt. The role serves as a public-facing point of contact for the Town, providing courteous assistance to residents, visitors, Town staff, and other parties. It coordinates calendars, meetings, facilities, travel, events, and administrative workflows; supports Town Hall departments; and handles records, correspondence, data entry, and office organization. The employee is expected to maintain confidentiality, follow Town rules and procedures, and preserve accountability and public trust.

Requirements

High school diploma or equivalent and one year of experience in general administrative support, or an equivalent combination of education, training, and experience.
Valid driver's license.
Knowledge of customer service practices.
Knowledge of modern office procedures, practices, and equipment.
Microsoft Office Suite skills, including Word, Excel, PowerPoint, and Outlook.
Knowledge of basic bookkeeping, cash receipting, cashiering, and data-entry principles and practices.
Ability to use personal computers and various software applications.
Ability to develop and maintain effective working relationships with Town staff, external organizations, elected officials, other public jurisdictions, and the general public.
Ability to provide excellent customer service.
Ability to establish and maintain manual and automated records and filing systems.
Ability to maintain composure and work effectively under stressful conditions.
Ability to balance multiple distractions thoughtfully and considerately.
Effective oral and written communication skills.
Ability to assess and prioritize multiple tasks, projects, and demands.
Ability to operate a personal computer using a variety of business software.
Ability to maintain strict confidentiality.
Ability to perform a full range of motion and lift or carry supplies, materials, equipment, or other items weighing up to 20 pounds.
May be required to operate a Town vehicle to run errands.

Responsibilities

Greet the public by phone and in person, respond to questions, direct inquiries to appropriate staff, and escalate matters as necessary.
Interact courteously and cooperatively with residents, visitors, Town staff, external organizations, elected officials, and other public jurisdictions.
Coordinate calendars and meeting schedules for the Mayor and Town Manager, and assist with routing requests from the Mayor, Council, and Town Manager.
Distribute incoming mail and assist with outgoing shipping.
Reserve facilities for public bodies, staff, outside agencies, and stakeholders; coordinate meeting rooms for Town and external meetings held on Town premises.
Prepare meeting rooms and materials, provide meeting support, and post Town Hall meeting room schedules.
Help plan, coordinate, and prepare for Employee Connection activities.
Manage meeting invitations, confirmations, and schedule changes.
Arrange travel accommodations and related logistics; prepare per-diem requests and collect supporting documentation.
Coordinate conference, training, and event registrations, track deadlines and travel details, confirm arrangements, and assist with event-day logistics and follow-up.
Organize monthly credit card reconciliation for the Administrative and Town Manager purchasing card, collecting receipts and supporting documentation for Finance.
Perform support tasks such as scanning, shredding, photocopying, faxing, and operating presentation equipment.
Provide work support to departments or divisions; prepare correspondence and files and organize Town Hall offices.
Schedule Town vehicles for maintenance, fueling, and cleaning, and schedule their use by Town employees and Council members.
Maintain the front lobby, including restocking brochures, business cards, and informational materials and keeping the area tidy.
Perform data entry and maintain department documentation and manual or automated filing systems.
Maintain confidentiality and uphold Town rules, procedures, values, professionalism, accountability, and public trust.
Perform related duties as required or assigned.