Administrative Support -Manufacturing

Crown Equipment Corporation•New Bremen, OH

About The Position

Crown Equipment Corporation is hiring an Administrative Support professional to provide administrative assistance to the management team and support other departmental managers as requested. The role reports to the Plant Manager or Production Manager and supports plant operations, communications, scheduling, documentation, and projects. Responsibilities include coordinating calendars, meetings, conference and training rooms, travel, plant visits and factory tours; preparing reports and presentations; organizing records and supplies; and assisting with production orders and maintenance requests. The position also provides backup support for purchasing, ISO documentation, engineering-change processes, work instructions, PDC gatekeeping and distribution, and MCS and inspection notifications. Other duties may be assigned.

Requirements

0–4 years of related experience.
Associate degree, or a high school diploma or GED and at least 6 years of related experience in lieu of a degree.
Valid driving privileges.
Occasional travel (0–5%) and occasional overnight stays (0–5%).

Nice To Haves

A two-year degree or equivalent experience, along with three to five years of comparable field experience.
Strong understanding of computer applications such as Microsoft Office.
Good organizational and interpersonal skills, and excellent communication skills.
Maturity and decorum to handle confidential information and important phone calls appropriately.

Responsibilities

Provide administrative assistance to the management team and support other departmental managers as requested.
Manage calendars and coordinate meetings and conferences with internal executives and assistants.
Arrange conference calls and video conferences, and schedule training and conference rooms.
Arrange travel schedules and reservations for management as needed.
Assist other departments as directed by the Plant Manager.
Retrieve and sort incoming and outgoing mail.
Coordinate communications regarding plant visits by Company and external guests.
Prepare, schedule, and coordinate customer and executive factory tours.
Organize and format information for presentations and reports; support plant-initiated projects as assigned.
Plan and organize plant meetings and track and schedule TDDs for the plant.
Participate in plant team meetings and activities as directed by the Plant Manager.
Organize and replenish office supplies as needed.
Sort and distribute shop-floor production orders daily.
Prepare, review, and summarize reports and documents, including expense and mileage reports, agendas, presentations, organization charts, and correspondence.
Create and maintain hard-copy and electronic filing systems.
Provide backup support for preparing purchase requests for repair parts, supplies, and facility projects.
Update the asset records database when equipment is purchased or sold.
Process preventive, predictive, and unplanned maintenance work requests.
Provide backup support for ISO documentation and portions of the EO process, including tooling identification and lists, print distribution, preliminary BOM/routing work, and Part Review data entry in the EO Analysis Database.
Coordinate and support Work Instructions and PDC gatekeeping and distribution.
Assist with the MCS and inspection notifications process.
Perform other duties as assigned.