Administrative Support Specialist

U.S. Army Corps of Engineers•New Orleans, LA

12d

About The Position

Serves as the Division’s focal point for management assistance and administrative and clerical functions. The role covers a variety of work, including administrative studies and surveys, personnel liaison, operating budget, travel, cost accounting, and property accountability. The specialist advises the Division Chief on administrative matters and is responsible for managing and properly accomplishing these functions. The position prepares and reviews incoming and outgoing documents for correctness and compliance with procedures; coordinates with administrative staff and district organizational elements regarding interpretations of new or revised regulations and policies; and prepares comments on administrative matters as requested by higher echelons. It also conducts administrative studies and surveys to provide current, consolidated data, conclusions, and recommendations. Appointment may be subject to a suitability or fitness determination based on a background investigation. A one-year probationary period may be required, and temporary duty travel of up to 10% may be required. Applicants must meet an eligible employment-authority category and the stated experience, education, or combined qualification requirements. Applicants with recent General Schedule service are also subject to the stated time-in-grade requirement.

Requirements

Meet at least one of the employment-authority categories listed in the announcement and provide documentation proving eligibility.
Meet the qualifications by the announcement closing date through one of the following: one year of specialized experience, one full year of graduate-level education in a relevant field, or a qualifying combination of education and experience.
For the specialized-experience pathway, have one year of experience including at least two of the following: conducting administrative studies or surveys; providing guidance on administrative regulations, procedures, or policies; or preparing or reviewing administrative documents for accuracy, procedural compliance, and adherence to instructions.
Applicants who held a General Schedule position within the preceding 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07).
Provide transcripts if qualifying based on education; foreign education used to qualify must be evaluated and deemed equivalent to accredited U.S. education or receive full credit from an accredited U.S. college or university.
Provide proof of U.S. citizenship.
Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
Complete a background investigation if required for the suitability or fitness determination.
Direct deposit of pay is required.
If requesting reasonable accommodation for USA Hire assessments, submit the request and supporting documentation before starting the assessments; complete assessments within the stated deadline if invited.

Responsibilities

Prepare and review incoming and outgoing documents for correctness and compliance with procedures.
Coordinate with administrative staff and district organizational elements about interpretations of new or revised regulations and policies.
Prepare comments on administrative matters when requested by higher echelons.
Advise the Division Chief on administrative matters and manage and ensure proper accomplishment of administrative functions.
Conduct administrative studies and surveys to provide current and consolidated data, conclusions, and recommendations.
Support a range of administrative functions, including personnel liaison, operating budget, travel, cost accounting, and property accountability.