Administrative Support Specialist

City of Clarksville • POLICE - 135 Commerce Street Clarksville, TN

6d • Onsite

About The Position

This is the third of four levels in the Administrative Support series. Incumbents provide primarily non-routine administrative support to a department or function. Duties require the interpretation of policies and procedures and the use of independent judgment. Responsibilities may include taking formal meeting minutes; tracking expenditures and budget status; creating unique, complex documents and correspondence; compiling, reviewing, correcting, and approving data; maintaining an inventory of supplies and/or equipment; preparing bids; and performing the duties of the lower levels. Incumbents may provide work direction to lower-level staff. PLEASE NOTE: THIS POSITION IS ONLY OPEN TO CURRENT CITY OF CLARKSVILLE POLICE DEPARTMENT EMPLOYEES WHO HAVE BEEN IN THEIR CURRENT POSITION FOR AT LEAST SIX MONTHS. NO OTHER APPLICATIONS WILL BE CONSIDERED. THE IDEAL CANDIDATE WILL NEED DIRECT EXPERIENCE HANDLING CPD RECORDS, AS WELL AS A COMPREHENSIVE UNDERSTANDING OF CITY RECORDS MANAGEMENT AND OPERATIONS. THE IDEAL CANDIDATE MUST ALSO POSSESS THE DEPTH OF KNOWLEDGE REQUIRED TO TRAIN, MENTOR, AND ONBOARD NEW RECORDS CLERKS, ENSURING COMPLIANCE, ACCURACY, AND EFFICIENCY OF DAY-TO-DAY OPERATIONS. THIS POSITION WILL REMAIN OPEN THROUGH SEPTEMBER 10, 2026, OR UNTIL FILLED.

Requirements

• High school graduate or GED equivalent.
• Two (2) years of administrative support experience.
• An equivalent combination of education and experience sufficient to perform the job's essential duties.
• Direct experience handling CPD records.
• Comprehensive understanding of City records management and operations.
• Depth of knowledge required to train, mentor, and onboard new Records Clerks.

Nice To Haves

• Some positions may require certification in their area of responsibility.

Responsibilities

• Composes, edits, and reviews a variety of standard and/or specialized correspondence, reports, documents, applications, forms, violations, memos, and/or other applicable materials.
• Prepares meeting agendas and minutes; attends meetings and takes formal meeting minutes; distributes meeting minutes to appropriate individuals.
• Reviews and corrects a variety of data, confidential records, and information for the department.
• Organizes and maintains files, including creating and maintaining confidential department/employee files; files documents alphabetically, numerically, or by other prescribed methods.
• Maintains appropriate office supply levels within assigned area of responsibility and requisitions supplies as needed.
• Tracks a budget and monitors expenditures.
• May prioritize and assign work to lower-level staff; monitor the performance of lower-level staff; train staff on work methods and procedures; and participate in staff evaluations.
• Performs other related work as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED