Administrative Support Specialist

Akira Technologies Inc. • Washington, DC

2d • $60,000 - $75,000 • Hybrid

About The Position

Akira Technologies is seeking an Administrative Support Specialist to provide executive, program, workforce, records management, scheduling, and operational support to NTIA leadership and the contractor team. This position helps keep administrative and mission-support activities organized, documented, traceable, and responsive to evolving executive and program priorities. This is a hybrid position with onsite presence up to two-three days a week in Washington, DC. Ideal candidates must be US Citizens with an ability to secure and maintain a Public Trust clearance.

Requirements

• 3–5 years of administrative, executive, program, or mission-support experience.
• Federal Government or Government-contractor experience strongly preferred.
• Advanced proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Strong business writing, proofreading, organization, and document-management skills.
• Demonstrated ability to manage competing priorities, deadlines, and senior-level requests.
• Experience preparing meeting minutes and tracking action items.
• Ability to obtain and maintain a Public Trust designation or appropriate security clearance required for the position.

Nice To Haves

• Associate or bachelor’s degree in Business Administration, Public Administration, or a related field.
• Experience supporting a Federal program office or executive leadership organization.
• Records management or knowledge management experience.
• Experience with employee onboarding, personnel tracking, and Government correspondence.

Responsibilities

• Coordinate calendars, meetings, conference calls, and recurring operational activities.
• Develop agendas, meeting materials, minutes, action-item logs, and follow-up trackers.
• Prepare and format correspondence, memoranda, briefings, reports, and other executive materials.
• Track Government and program taskers, action items, deadlines, and deliverables.
• Maintain electronic records, document libraries, file structures, and version control.
• Support SharePoint, Teams, and Microsoft 365 collaboration and knowledge-management activities.
• Support employee onboarding and offboarding, staffing rosters, access coordination, and workforce tracking.
• Maintain contact lists, distribution lists, organizational information, and program documentation.
• Perform quality-control reviews of documents for formatting, completeness, accuracy, and consistency.
• Support records retention and document-management requirements.
• Coordinate travel, logistics, training, and other administrative activities as needed.
• Provide responsive support for high-priority and short-turn executive requests.

Benefits

• Multiple options for medical plans (some with Health Savings Account)
• Dental plans
• Vision coverage
• 401(k) plan with employer match
• Paid time off, including vacation and sick time
• Holidays
• Paid parental leave
• Military leave
• Bereavement leave
• Jury duty leave
• Short and long-term disability benefits
• Life insurance
• Accidental death and dismemberment insurance
• Critical illness insurance
• Tuition, training, and certification reimbursement for professional development and career advancement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed