Administrative Support Specialist (Administrative & TQP Support)
About The Position
ProSidian is seeking an Administrative Support Assistant for Technical Qualification Program (TQP) Management/Analysis, Administrative Operations, Records & FOIA, Travel & Timekeeping, and Data/Document Support. This is a full-time, exempt W2 position with no overtime pay, located on client site in the Mountain West/Southwestern Region, specifically North Las Vegas, Nevada, with potential work in Mercury, Nevada. The role supports a Federal Agency overseeing secure nuclear operations in a mission-critical, clearance-controlled federal environment. The position is aligned with the GSA Labor Category: Principal Associate and focuses on TQP Management Analysis, Administrative Office Support, Records & FOIA, Travel & Timekeeping, and Data/Document Support. Experience in the Nuclear Energy/Security Sector is desired to support clients such as NNSA. The role involves organizing work, producing accurate records, closing actions, managing daily operations, analyzing qualifications, streamlining administration, strengthening readiness, protecting continuity, and sustaining compliant nuclear-security mission performance.
Requirements
- High school diploma or equivalent required.
- Minimum target: 1-3 years of administrative or office support experience.
- Reliable administrative professional with demonstrated document production, office coordination, customer service, deadline management, records handling, and database accuracy.
- Must independently prioritize multiple assignments, maintain confidentiality, adapt to changing workload, and collaborate across federal and contractor organizations.
- Government-office experience strongly preferred.
- Word processing; business correspondence; grammar, proofreading, and document formatting; calendars and meeting logistics; minutes and action tracking; travel authorizations/vouchers; timekeeping support; records and FOIA case support; data entry.
- Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Access, Teams, SharePoint, Adobe Acrobat.
- Proficiency with standard office equipment.
- Customer service skills.
- Ability to maintain confidentiality.
- DOE L clearance required; DOE Q where needed.
Nice To Haves
- Associate's or bachelor's degree in business administration, office management, communications, or a related field preferred.
- Federal/DOE experience preferred.
- FOIA/records exposure preferred.
- Experience in a regulated setting preferred.
- Advanced proficiency with Excel, Access, Outlook, PowerPoint, and Word.
- Proficiency in data analytics tools, and Visio.
- Ability to quickly learn other tools as needed.
Responsibilities
- Provide daily administrative support across the Office of the Manager and assistant-manager organizations.
- Prepare, revise, format, proofread, print, and route technical and nontechnical documents, correspondence, reports, basic spreadsheets, and presentation slides.
- Answer phones; schedule calendars, appointments, meetings, and rooms; prepare agendas and record minutes.
- Distribute physical mail; photocopy and scan; compile reports; maintain records; perform accurate data entry.
- Create domestic/foreign travel reservations, authorizations, and vouchers; assist with timekeeping reviews and reminders.
- Operate correspondence, action/issue, FOIA, and other administrative databases; maintain FOIA logs and complete request records within Government timeframes.
- Cross-train, rotate coverage, and provide absence backfill and authorized event support.
Benefits
- Competitive Compensation
- Health benefits
- Pre-tax employee benefits
- Incentives
- Company contributes a fixed monthly amount to medical and dental plans, deducted pre-tax.
- Group Medical / Dental / Vision Health Insurance Benefits
- 401(k) Retirement Savings Plan with company matching (pre-tax Safe Harbor plan)
- Vacation and Paid Time-Off (PTO) Benefits (2 weeks of vacation, three sick days, 10 ProSidian holidays, and government holidays)
- Pre-Tax Payment Programs (Flexible Spending Account - FSA)
- Purchasing Discounts & Savings Plans (Corporate Perks Benefit Program)
- ProSidian Employee & Contractor Referral Bonus Program (up to $5,000)
- Performance Incentives
- Flexible Spending Account (FSA) for healthcare and daycare costs
- Supplemental Life/Accidental Death and Dismemberment Insurance
- Short- and Long-Term Disability Insurance
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What This Job Offers
Job Type
Full-time
Career Level
Principal
Education Level
High school or GED
