Executive Administrative Assistant (Administrative & TQP Support)
About The Position
ProSidian is seeking an Executive Administrative Assistant to provide support for Technical Qualification Program (TQP) Management/Analysis, Executive Operations, Office of the Manager, Scheduling & Correspondence, and FOIA/Records. This role is for a full-time, Exempt W2 position with no overtime pay, located on a client site in the Mountain West/Southwestern Region, specifically North Las Vegas, Nevada, with potential work in Mercury, Nevada. The position supports a Federal Agency overseeing secure nuclear operations in a mission-critical, clearance-controlled federal environment. The role is aligned with the GSA Labor Category: Principal Associate and requires experience in the Nuclear Energy/Security Sector, particularly supporting clients like NNSA. The core focus is on providing administrative support for Technical Qualification Program (TQP) Management Analysis, Executive Operations, Office of the Manager, Scheduling & Correspondence, and FOIA/Records.
Requirements
- Proven executive or senior administrative support experience in a high-demand environment.
- Exceptional discretion with sensitive information.
- Professional customer service skills.
- Mastery of office workflow, correspondence quality, scheduling, meeting support, travel coordination, and records control.
- Bachelor's degree in business administration, communications, or a related field preferred; equivalent directly relevant experience may be accepted.
- Minimum target: 5 years of executive or administrative support, including complex scheduling, confidential tasks, and senior-leadership interaction.
- Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Access, Teams, SharePoint, Adobe Acrobat.
- Database/data-entry accuracy.
- Discretion and confidentiality.
- DOE L clearance required; DOE Q where organizational support requires it.
Nice To Haves
- Federal, DOE/NNSA, nuclear-security, or other regulated-environment experience preferred.
- CAP or comparable administrative credential preferred.
- Advanced skills in Excel, Access, Outlook, PowerPoint, and Word.
- Proficiency in Adobe Acrobat, data analytics tools, and Visio.
- Ability to quickly learn other tools as needed.
Responsibilities
- Provide executive-level support across the Office of the Manager and assistant-manager organizations.
- Manage complex calendars, appointments, meetings, conference rooms, telephone coverage, reminders, and executive workflows.
- Draft, format, revise, proofread, print, and route technical and nontechnical correspondence, reports, basic spreadsheets, and presentations.
- Prepare meeting agendas, capture minutes, track actions, compile status packages, and coordinate in-person or remote events.
- Coordinate domestic and foreign travel reservations, authorizations, and vouchers; support timekeeping reviews.
- Maintain records, physical mail, data entry, correspondence/action systems, FOIA logs, request correspondence, and associated records.
- Provide backup coverage and cross-train with the administrative team.
Benefits
- Competitive Compensation
- Health benefits
- Pre-tax employee benefits
- Incentives
- Company contributes a fixed monthly amount to medical and dental plans, deducted pre-tax.
- Group Medical / Dental / Vision Health Insurance Benefits
- 401(k) Retirement Savings Plan with company matching
- Vacation and Paid Time-Off (PTO) Benefits (2 weeks of vacation, three sick days, 10 ProSidian holidays, and government holidays)
- Pre-Tax Payment Programs (Flexible Spending Account - FSA)
- Purchasing Discounts & Savings Plans
- Security Clearance (as a valuable addition to professional credentials)
- Employee & Contractor Referral Bonus Program (up to $5,000)
- Performance Incentives
- Supplemental Life/Accidental Death and Dismemberment Insurance
- Short- and Long-Term Disability Insurance
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What This Job Offers
Job Type
Full-time
Career Level
Principal
