Administrative Support Specialist

EBA Engineering•Washington, DC

22h•$30 - $45•Onsite

About The Position

EBA Engineering, Inc. is seeking an organized, detail-oriented, and dependable Administrative Support Specialist to provide administrative and operational assistance to the team on the DC Water Water Program Management (WPM) contract. The role supports daily office activities, project documentation, meetings, and program deliverables. The position is full-time, requires 40 hours per week, and is on-site at DC Water's Blue Plains facility Monday through Thursday. The successful candidate will be proactive and able to manage multiple priorities in a fast-paced environment. The role involves coordinating meetings and office needs, managing program documents and records, supporting invoices and progress reports, preparing correspondence and other materials, and communicating with team members and stakeholders. Candidates must successfully pass a background check and pre-employment drug testing.

Requirements

High school diploma or equivalent.
Previous experience in an administrative, office coordination, or related professional role.
Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
Familiarity with SharePoint or similar electronic document management platforms.
Strong organizational and time management skills, including the ability to manage multiple tasks and competing deadlines.
Excellent written and verbal communication skills, including the ability to communicate professionally with staff, clients, and external stakeholders.
Strong attention to detail and accuracy when preparing documents, maintaining records, and coordinating administrative activities.
Ability to work independently, take initiative, and collaborate effectively with team members.
Ability to maintain confidentiality when handling sensitive program, personnel, or financial information.
Ability to successfully pass a background check and pre-employment drug testing.

Nice To Haves

Associate's degree or higher in business administration, office management, or a related field.
Experience providing administrative services for engineering, construction management, infrastructure, or utility-related projects.
Previous experience working with DC Water or other municipal water and wastewater utilities.
Experience assisting with project invoicing, monthly progress reporting, and document control.
Proficiency in SharePoint document management, including file organization, document uploads, and deliverable submissions.

Responsibilities

Coordinate and schedule meetings, prepare meeting materials, manage calendars, and communicate meeting details to WPM team members and stakeholders.
Manage general office administration, including maintaining office supplies, organizing shared workspaces, and coordinating routine office needs.
Arrange breakfast, lunch, and other refreshments for program meetings and events as needed.
Coordinate with DC Water personnel on employee badges, vehicle hang tags, email accounts, IT-related requests, and other office access or administrative needs.
Organize, prepare, and submit program documents and deliverables through SharePoint in accordance with procedures and deadlines.
Assist with preparing, compiling, and organizing monthly invoices, progress reports, and other program documentation.
Prepare, format, edit, and maintain correspondence, reports, spreadsheets, presentations, and other documents using Microsoft Word, Excel, and PowerPoint.
Maintain organized electronic files, records, and documentation to support efficient information retrieval and document management.
Track administrative requests, meeting schedules, document submissions, and upcoming deadlines.
Communicate with internal team members, DC Water representatives, and other project stakeholders about administrative matters and program coordination.
Perform additional administrative duties and coordinate miscellaneous program deliverables as assigned.