Administrative Support Specialist

JLM HR Consulting•Washington, DC

5d•$30 - $31•Onsite

About The Position

BETAH Associates Inc. is seeking an Administrative Support Specialist to provide administrative support to the departmental C-suite of a Cabinet-level federal agency in downtown Washington, DC. The role requires a high level of interpersonal skill, confidentiality, and discretion, including interfacing with senior government personnel. The specialist manages multiple executive calendars, schedules meetings and coordinates their logistics, and greets visitors to the executive office.

Requirements

High school diploma.
Five years of administrative support experience.
Ability to manage multiple tasks effectively.
Ability to work independently as a self-starter and within short timeframes.
Ability to work as part of a team.
Attention to detail, including deadlines and quality control.
Strong written and verbal communication skills, including proofreading and editing proficiency.
Ability to develop budgets and spreadsheets.
Good computer skills in a Windows environment, including Microsoft Word and Excel.
High level of interpersonal skills, confidentiality, and discretion.

Responsibilities

Provide direct assistance to senior-level officials.
Attend regular meetings, take notes, and follow up on action items.
Assist with planning, coordinating, and making logistical arrangements for meetings.
Establish and maintain a calendar of deliverables.
Address scheduling conflicts and arrange new meetings.
Greet and assist department visitors.
Arrange and distribute meeting materials, including agendas, briefing documents, and other materials.
Deliver and pick up documents and folders at other offices within the office complex.
Provide management with regular communications on project status.
Perform other administrative duties as assigned.