Administrative Support Specialist

Auburn University • Auburn, AL

5h

About The Position

The McWhorter School of Building Science within Auburn University's College of Architecture, Design and Construction seeks candidates for an Administrative Support Specialist II to provide high-level administrative, fiscal, academic, and operational support to the School. This position serves as a key member of the administrative team and supports faculty, staff, students, and visitors while helping advance the School's teaching, research, outreach, and student engagement missions.

Requirements

• High school diploma or GED
• 6 years of experience in administrative support services. Experience must include at least 2 years at the preceding level or equivalent.
• Substitution allowed for Experience: When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Responsibilities

• Assists faculty/staff in obtaining travel approval and assists with travel arrangements. Prepares travel reimbursements pre- and post-departure/return. Handles conference/competition registrations. Reconciles study abroad accounts/advances.
• Coordinates with faculty for student travel arrangements (study abroad/service learning, field trips, competition team travel), including preparation of appropriate forms, and travel arrangements, and advises concerning university travel policies. Facilitates student reimbursements.
• Publishes schedule of courses in Banner. Works closely with the Undergraduate and Graduate/Distance Learning Program Chairs and Student Services to verify the information. Assigns appropriate classrooms through AdAstra.
• Prepares DECs, Budget Transfers, and eCollection Reports, Salary Wage Transfers for the department.
• Reconciles and queues departmental P-Card monthly. Reviews payroll distribution reports.
• Assists faculty with expenses of departmental research grants. Coordinates with college research grant managers.
• Assists in coordinating departmental events and assisting the department during Program Promotions off campus.
• Website update assistance, Thesis Database assistance, and other administrative support. Assists faculty/staff in all departmental duties.

Benefits

• generous benefits
• educational opportunities
• culture of support and work/life balance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED