Administrative Support Specialist
About The Position
This position is with the United States Army Transportation Command, Headquarters, G4, Deputy Chief of Staff, Logistics and Engineering Directorate at Scott Air Force Base, Illinois. The Administrative Support Specialist supports the director, division chiefs, supervisors, and staff through extensive knowledge of the organization, its methods, funds, people, and other management tools. The specialist coordinates and prioritizes administrative work, supports office operations, analyzes data to inform decisions and process improvements, prepares written and presentation materials, liaises with staff and external partners, and manages official records in accordance with Army regulations.
Requirements
- One year of specialized experience assisting with administrative operations to maintain office workflow; organizing data for reports, presentations, or process-improvement recommendations; drafting, reviewing, and routing correspondence and communicating with team members on routine matters; and maintaining accurate files in compliance with established procedures.
- Alternatively, a master's or equivalent graduate degree, or two full years of progressively higher-level graduate education leading to such a degree in a relevant field.
- A combination of qualifying education and experience may be used if it totals at least 100% of the requirements.
- Applicants who have held a General Schedule position within the past 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07).
- Ability to obtain and maintain eligibility for a Secret security clearance or access for the duration of employment; a background investigation and credit check are required.
- Appointment may be subject to a suitability or fitness determination based on a completed background investigation.
- Applicants must meet at least one of the listed employment authority categories and provide supporting documentation.
- Proof of U.S. citizenship is required.
- Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
- Direct deposit of pay is required.
- Foreign education used to meet qualifications must be evaluated as equivalent to education in an accredited U.S. program, or receive full credit at an accredited U.S. college or university.
Responsibilities
- Coordinate, prioritize, and manage administrative tasks, including calendar management, correspondence, workflow, and directorate office operations.
- Gather and analyze data to identify issues, recommend improvements, and support decisions about process efficiency.
- Prepare reports, briefings, and correspondence.
- Act as a liaison with staff at all levels, leadership, and external partners.
- Manage records in compliance with Army regulations.
- Maintain accurate documentation and ensure proper retention, transfer, and disposal of official files.
Benefits
- Federal employees and their families have access to a comprehensive benefits package; specific eligibility depends on position type.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
