Administrative Support Services Specialist
About The Position
The Administrative Support Services Specialist will apply a broad knowledge of policies and procedures and applicable laws and regulations in the performance of duties. Duties may include processing applications, verifying information, providing information to staff and public, recording documents, reconciling expenses, tracking projects, preparing reports, receiving, and recording payments; may make budget revisions as requested. This role provides complex, specialized administrative support in preparing and processing confidential documents, preparing and reviewing patient records, preparing meeting agendas and minutes, and maintaining departmental data and/or other related documents. The specialist will also prepare and review appropriate documents and forms to assist with payment requests, purchase requests, employee travel and reimbursement, and employee training. Additionally, they will prepare and review a variety of reports, business correspondence, patient charts, and/or summaries as directed, researching and verifying information for inclusion. The role involves assisting management with monitoring and modifying the department budget for the assigned area, ensuring expenditures and revenue reports are correct, and preparing revisions as needed. Maintaining and updating confidential files and paperwork related to accounts receivable, accounts payable, payroll, personnel issues, or tribal information is also a key responsibility. The specialist will respond to sensitive requests for information and assistance, provide information regarding applicable rules, policies, and regulations, resolve citizen concerns and complaints, and refer inquiries as appropriate. Other duties of a similar nature or level may be requested by a supervisor or director.
Requirements
- Associate's Degree, plus two (2) years of administrative support experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job
- Must possess and maintain a valid Arizona Driver's License
- Must be proficient in Microsoft Office
- Must have a current Level 1 Arizona Clearance Card, Homeland Security Background Check, Arizona Gaming License or be able to obtain within ninety (90) days of hire
Nice To Haves
- Knowledge of Yaqui culture, customs, resources and traditions and/or a willingness to learn
Responsibilities
- Provide complex, specialized administrative support in preparing and processing confidential documents
- Prepare and review patient records
- Prepare meeting agendas and minutes
- Maintain departmental data and/or other related documents
- Prepare and review appropriate documents and forms to assist with payment requests, purchase requests, employee travel and reimbursement, and employee training
- Prepare and review a variety of reports, business correspondence, patient charts, and/or summaries as directed
- Research and verify information for inclusion
- Assist management with monitoring and the modification of the department budget for assigned area
- Ensure expenditures and revenue reports are correct
- Prepare budget revisions as needed
- Maintain and update confidential files and paperwork related to accounts receivable, accounts payable, payroll, personnel issues, or tribal information
- Respond to sensitive requests for information and assistance
- Provide information regarding applicable rules, policies, and regulations
- Resolve citizen concerns and complaints
- Refer inquiries as appropriate
- Perform other duties of a similar nature or level as requested by supervisor or director
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
