Administrative Support Records Clerk

City of Clarksville•POLICE - 135 Commerce Street Clarksville, TN

About The Position

This is the second of four levels in the Administrative Support series. The position provides routine, standard clerical support to a department or function. Duties may include responding to public and staff inquiries, maintaining filing systems, running standard reports, entering data, processing routine payments, sorting and distributing documents, and operating standard office equipment. The position will remain open through November 10, 2026, or until filled.

Requirements

High school diploma or GED equivalent.
No experience required.
Knowledge of modern office procedures and equipment, customer service principles, filing, English grammar and punctuation, basic filing systems, computers, and related software applications.
Skill in operating standard office equipment; maintaining records and files; data entry; using correct English, grammar, punctuation, and spelling; providing customer service; and using computers and related software applications.
Communication and interpersonal skills sufficient to exchange or convey information and give and receive work direction.
Ability to perform the physical requirements described, including sedentary work with occasional exertion of up to 10 pounds and abilities such as fingering, grasping, hearing, kneeling, lifting, reaching, repetitive motion, speaking, standing, stooping, visual acuity, and walking.

Responsibilities

Respond to information requests, answer routine questions, and direct callers and visitors to appropriate locations or staff.
File documents using established alphabetical, numerical, or other prescribed systems.
Prepare, review, and process routine correspondence, logs, information, paperwork, invoices, forms, and related materials.
Enter information into spreadsheets and databases.
Collect and review data for accuracy and reasonableness.
Receive, process, sort, and distribute correspondence, deliveries, and mail.
Photocopy and fax documents.
Monitor and restock office supplies and materials.
Run standard reports in the assigned area.
Accept standard payments and issue receipts.
Perform other work as required.