Administrative Support III, Project Delivery (FHWA, Lakewood CO)
About The Position
Connexus Hub, Inc. is hiring an Administrative Support III to support the Federal Highway Administration’s Central Federal Lands Highway Division (CFLHD) in Lakewood, Colorado. The anticipated contract supports CFLHD’s project delivery and construction branches, which design and build roads and bridges on federal lands across a 14-state region. Performance is expected to begin February 1, 2027, and this position is contingent on contract award. The role is on site at the Federal Highway Administration’s Central Federal Lands Highway Division, with an eight-hour weekday schedule covering core hours from 9:30 a.m. to 3:30 p.m. Mountain time. The employee will serve as the administrative backbone for the branches and as the day-to-day on-site liaison with the Government’s contracting officer representative. The position is designated as key personnel in Connexus Hub’s proposal. Applicants must submit a resume and signed letter of intent confirming their availability by November 10, 2026. The employee will be a direct employee of Connexus Hub.
Requirements
- At least five years of administrative support experience.
- Working knowledge of project budgeting and scheduling, word processing, spreadsheets, and file and records management.
- Strong writing skills, including clean grammar, spelling, and punctuation.
- Proficiency in Microsoft Word, Excel, PowerPoint, and OneNote, and Google applications.
- Valid driver’s license and personal vehicle for occasional mail runs between the two buildings; mileage is reimbursed.
- Ability to pass an FBI fingerprint check and a Tier 1 (NACI) background investigation and obtain a DOT PIV card. No security clearance is required.
- Submit a resume and signed letter of intent confirming availability by November 10, 2026.
Nice To Haves
- Experience supporting project managers or construction operations engineers in an engineering, architecture, planning, or environmental firm, or at a state or federal transportation agency.
- Experience with federal travel systems and project budget tracking.
- Current or prior support of FHWA or CFLHD.
Responsibilities
- Prepare and route correspondence, transmittals, reports, and briefing materials; review outgoing documents for format, grammar, and consistency.
- Set up new projects, including directory requests, draft scoping documents and agreements, initial budget entries in project management systems, and account setup paperwork.
- Draft monthly progress reports; update project budgets for amendments and reallocations; prepare funding transfer and change control documentation; and support acquisition and closeout files.
- Prepare travel authorizations and vouchers in accordance with the Federal Travel Regulation and assist staff with travel and timekeeping systems.
- Schedule meetings, conferences, and interview panels; arrange virtual meetings; take minutes; and track action items.
- Support the construction branch with GPO requests, PPE logistics for field staff, training coordination, CPARS coordination, supplies, and new employee setup.
- Maintain records and filing systems in accordance with records management policy and ISO documentation requirements.
- Serve as the on-site liaison who works day to day with the Government’s contracting officer representative.
- Make occasional mail runs between the two buildings.
Benefits
- Health and welfare benefits under the Service Contract Act.
- 11 paid federal holidays.
- Paid vacation: two weeks after one year.
- Paid sick leave.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
