Administrative Support III, Materials Lab and Division Support (FHWA, Lakewood CO)
About The Position
Connexus Hub is hiring an Administrative Support III to support the Federal Highway Administration's Central Federal Lands Highway Division (CFLHD) Materials Laboratory and provide general administrative support to division branches at two buildings in Lakewood, Colorado. CFLHD designs and builds roads and bridges on federal lands across a 14-state region in coordination with agencies and partners. The role is contingent on award of the anticipated contract, with performance expected to begin February 1, 2027. This is an on-site, full-time, non-exempt position at the Federal Highway Administration’s Lakewood locations. The schedule is eight hours per day, Monday through Friday, with Mountain time core hours from 9:30 a.m. to 3:30 p.m. The employee will be a direct employee of Connexus Hub. Applicants must provide a resume and signed letter of intent confirming availability by November 10, 2026.
Requirements
- A bachelor's degree or at least five years of administrative or secretarial experience.
- Knowledge of word processing, records management, transcription, and office administration.
- Solid customer service skills, including the ability to understand people's needs and maintain consistent quality.
- Proficiency in Microsoft Office and Google applications.
- A valid driver's license and personal vehicle for mail runs between the two buildings; mileage is reimbursed.
- Ability to pass an FBI fingerprint check and a Tier 1 (NACI) background investigation and obtain a DOT PIV card. No security clearance is required.
Nice To Haves
- Experience in a testing laboratory, quality management (ISO 9001 or ISO 17025) office, or engineering firm.
- Experience with Primavera P6 or similar labor and project tracking systems.
- Current or prior support of FHWA or CFLHD.
Responsibilities
- Distribute materials reports and technical correspondence to internal staff and outside partners.
- Maintain laboratory documentation under ISO quality management requirements and support records for ISO and APWA documentation systems.
- Enter and track laboratory labor data in project management systems such as Primavera P6 Team Member.
- Prepare, edit, and format documents, training materials, and conference documentation.
- Cover phones, maintain communication logs, distribute mail, and run interoffice mail between the Dakota Building and Building 52.
- Track time and attendance, equipment and supplies, and financial and travel documentation.
- Reserve conference rooms, schedule division meetings and interviews, and coordinate meeting logistics.
- Coordinate office relocations, document scanning, and digital file conversion.
Benefits
- Health and welfare benefits under the Service Contract Act.
- 11 paid federal holidays.
- Paid vacation: two weeks after one year.
- Paid sick leave.
- Mileage reimbursement for mail runs between the two buildings.
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What This Job Offers
Job Type
Full-time
