Administrative Support Coordinator- Limited Appointment

Scottsdale USD 48•Phoenix, AZ

About The Position

This is a fully functioning administrative support position performing complex clerical and computer work. The coordinator performs departmental or program accounting, including accounts payable, accounts receivable, and budget tracking and maintenance. The role administers basic programs, modifies procedures, audits compliance, conducts research, and provides recommendations. The coordinator represents the department and/or manager and may serve as a lead worker, including training clerical or support staff. Specific assignments may vary according to departmental business needs.

Requirements

High school degree and five years of specialized office or secretarial experience, or an equivalent combination of education and experience sufficient to perform the essential duties.
Knowledge of office management, customer service, recordkeeping, filing, applicable laws and regulations, modern office equipment, District policies and procedures, basic accounting, area-specific practices, grammar, and basic mathematics.
Skills in prioritizing and assigning work; operating computers, software, and modern office equipment; maintaining records; composing, editing, proofreading, and formatting written materials; tracking budget expenditures; processing paperwork; interpreting policies and procedures; performing calculations; gathering and organizing information; keyboarding; and communicating effectively.
No licensing requirements.

Responsibilities

May lead lower-level staff by prioritizing and assigning work, training staff on methods and procedures, and participating in performance evaluations.
Respond to complex information requests from parents, students, staff, and the public; explain District policies and procedures; and research and resolve routine and complex issues.
Prepare documents, agendas, meeting minutes, reports, and correspondence, including gathering information, writing, editing, preparing materials for publication or dissemination, and monitoring distribution.
Serve as an administrative liaison for an assigned administrator or department.
Perform and oversee clerical duties, including developing filing systems, maintaining complex and confidential files, handling records requests, managing phone calls and difficult customer issues, and receiving and distributing mail.
Organize and maintain a supervisor's or department's calendar, including scheduling meetings.
Manage and order department inventory, supplies, and resources, and ensure office equipment is operating properly.
Perform departmental or program accounting, including administering accounts payable and receivable, processing requisitions, tracking and maintaining budgets, monitoring funds, and analyzing budget allocations.
Prepare and process time slips, absence forms, travel vouchers, requisitions, and related documents.
Coordinate activities such as school visits, interviews, workshops, and meetings.
Participate in committees and act as recording secretary.
Research issues in the assigned area and make recommendations based on findings.
Perform other duties of a similar nature or level.