CHHS Administrative Support Coordinator - Open to CSULB Employees Only

The Beach • Long Beach, CA

1d

About The Position

The CHHS Administrative Support Coordinator provides administrative support to the College of Health and Human Services (CHHS), the CHHS ASM, and CHHS departments as needed. The coordinator supports departments, department chairs and directors, faculty, staff, and students across areas including budgeting and finance, communications, scheduling, record keeping, and personnel matters. The role also provides customer service to faculty, staff, students, and the public.

The position may support multiple department units simultaneously. These units may be complex, requiring the coordinator to learn each department’s processes quickly and independently determine appropriate courses of action. This is a temporary appointment for one year, with no permanent status granted; the assignment may end earlier. The position is designated as a 1.0 time base, or 40 hours per week.

Requirements

• Equivalent to five years of administrative support experience.
• Knowledge of Microsoft products, including Microsoft Office.
• Microsoft Excel experience and skills.
• Ability to communicate with an ethnically and culturally diverse campus community.
• Ability to follow university policies, procedures, and guidelines, including those concerning safety, civility, information security, and nondiscrimination.
• Ability to contribute to a positive university experience for students and support the university’s vision of excellence.

Nice To Haves

• Experience with PeopleSoft and SharePoint.
• Experience with purchasing and managing a budget.
• Valid California driver’s license.

Responsibilities

• Assist the Department Chair or Director with preparing and projecting annual department budgets and expenditures.
• Create, update, and purchase department brochures and other outreach materials.
• Provide administrative support for recruitment of faculty, staff, student assistants, and independent contractors in accordance with CSULB and CHHS policies and procedures.
• Maintain department data, including personnel, grant, accreditation, and student data, in accordance with university and college policy or department needs.
• Assist the Chair or Director in tracking faculty schedule availability and preferences.
• Provide customer service and administrative support to department constituents, including faculty, staff, students, and the public.
• Support multiple department units as assigned and learn their processes in order to determine appropriate actions independently.

Benefits

• Eligible employees may have access to medical, dental, and vision plans.
• Up to 24 vacation days per year, depending on employee group and/or length of service.
• 14 paid holidays.
• 12 sick days annually with unlimited accrual.
• Participation in the CalPERS defined benefit retirement plan and voluntary savings options such as 403(b), 401(k), and 457 plans.
• Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Employee Assistance Program counseling and support services for employees and their families.
• Wellness programs and professional development opportunities.
• Insurance options including life, disability, and pet insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed