Athletics Business Operations Specialist- Open to CSULB Employees Only

The Beach • Long Beach, CA

1d

About The Position

The Athletics Business Operations Specialist performs recurring professional and administrative work supporting the CSULB Athletics Business Office under the direct supervision of the Assistant Athletic Director, Internal Operations. The role processes and reconciles financial, travel, procurement, payment, and related operational transactions; supports routine human resources functions; and maintains accurate documentation in accordance with University, CSU, NCAA, conference, and department requirements. It tracks and follows up on daily activities to promote fiscal accountability, operational efficiency, effective internal controls, and quality service delivery. This is a temporary, one-year appointment with a 1.0 time base of 40 hours per week and no permanent status granted. The assignment may expire before its stated end date. The role is open to CSULB employees only.

Requirements

• Equivalent to a bachelor’s degree in a related field.
• General knowledge of financial record-keeping methods, transaction processing, reconciliation, procurement, travel, and payment procedures.
• Ability to interpret and apply established written rules, regulations, policies, procedures, and deadlines; recognize exceptions; and escalate matters requiring higher-level review.
• Ability to work accurately with numbers, account codes, supporting documentation, electronic records, and financial or administrative systems.
• Ability to organize and prioritize multiple recurring transactions and deadlines in a fast-paced environment.
• Strong written, verbal, customer service, and interpersonal communication skills.
• Ability to work independently and collaboratively with a service-oriented approach and exercise sound judgment within established procedures.
• Ability to maintain confidentiality, safeguard University resources, and handle sensitive financial and personnel information.
• Ability to communicate with an ethnically and culturally diverse campus community.
• Ability to follow University policies, procedures, and guidelines, including those concerning safety, civility, information security, and nondiscrimination.

Nice To Haves

• Ability to learn and appropriately use Concur Travel & Expense, CSUBuy, PeopleSoft, Teamworks, SharePoint, Microsoft Office, and other relevant software.
• Ability to guide and train others on established transaction and travel procedures.
• Demonstrated inclusive behaviors and commitment to a respectful, safe, and healthy working and learning environment.
• Ability to contribute to a positive university experience for every student and support the University's commitment to a vision of excellence.

Responsibilities

• Process and reconcile financial transactions, including ProCard and other credit card activity, invoices, payment requests, journal entries, deposits, reimbursements, and other daily Business Office transactions.
• Support users of CSUBuy with requisitions, purchase orders, procurement procedures, and invoice processing in coordination with campus partners.
• Provide day-to-day administrative and operational support to athletic programs, the Business Office, and department-wide initiatives.
• Assist in ensuring that financial transactions and operational activities comply with NCAA, conference, University, Foundation, state, and Athletics policies and procedures.
• Serve as a departmental resource for established Athletics Business Office processes, procedures, and related business systems.
• Provide customer service and Business Office support to coaches, staff, student-athletes, campus departments, vendors, and external partners.
• Support routine human resources functions.
• Maintain complete and accurate documentation and track and follow up on day-to-day activities.
• Maintain knowledge of and comply with relevant NCAA and conference rules, and report concerns or violations to the CSULB Athletics NCAA Compliance Officer.

Benefits

• Up to 24 vacation days per year, depending on employee group and/or length of service.
• 14 paid holidays.
• 12 sick days annually with unlimited accrual.
• Medical, dental, and vision plans.
• Participation in the CalPERS defined benefit retirement plan, with voluntary 403(b), 401(k), and 457 savings options.
• Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Employee Assistance Program counseling and support services for employees and their families.
• Wellness programs.
• Professional development opportunities.
• Life, disability, and pet insurance options.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level