Athletics Business Operations Specialist- Open to CSULB Employees Only

California State University, Long Beach • Long Beach, CA

2d • $4,482 - $6,530

About The Position

The Athletics Business Operations Specialist performs recurring professional and administrative work supporting the Athletics Business Office under the direct supervision of the Assistant Athletic Director, Internal Operations. The role processes and reconciles financial, travel, procurement, payment, and related operational transactions; provides service to coaches, staff, student-athletes, campus partners, and vendors; supports routine human resources functions; and maintains accurate documentation in accordance with University, CSU, NCAA, conference, and department requirements. The position tracks and follows up on day-to-day activities that promote fiscal accountability, operational efficiency, effective internal controls, and quality service delivery.

This is a 1.0 time-base position, 40 hours per week, appointed temporarily for one year with no permanent status granted. The temporary assignment may expire before its stated ending date. The hiring range is $4,482–$5,357 per month; the CSU classification salary range is $4,482–$6,530 per month. Salary placement depends on the candidate’s education, experience, qualifications, internal equity, and departmental resources.

The position is open to current CSULB employees only. The role is based in Athletics, and employees must reside in California upon their date of hire. A satisfactory background check, including a criminal records check, is required for employment.

Requirements

• Equivalent to a bachelor’s degree in a related field.
• General knowledge of financial record-keeping methods, transaction processing, reconciliation, procurement, travel, and payment procedures.
• Ability to interpret and apply established written rules, regulations, policies, procedures, and deadlines; recognize exceptions; and escalate matters requiring higher-level review.
• Ability to work accurately with numbers, account codes, supporting documentation, electronic records, and financial or administrative systems.
• Ability to organize and prioritize multiple recurring transactions and deadlines in a fast-paced environment.
• Strong written, verbal, customer service, and interpersonal communication skills.
• Ability to work independently and collaboratively with a service-oriented approach and exercise sound judgment within established procedures.
• Ability to learn and appropriately use Concur Travel & Expense, CSUBuy, PeopleSoft, Teamworks, SharePoint, Microsoft Office, and other relevant software.
• Ability to maintain confidentiality, safeguard University resources, and handle sensitive financial and personnel information.
• Demonstrated inclusive behaviors and commitment to a respectful, safe, and healthy working and learning environment.
• Ability to communicate with an ethnically and culturally diverse campus community.
• Ability to follow university policies, procedures, and guidelines, including those related to safety, civility, information security, and non-discrimination.
• Must maintain knowledge of and comply with relevant NCAA and conference rules, and report concerns or violations to the CSULB Athletics NCAA Compliance Officer.
• Must complete a satisfactory background check, including a criminal records check.
• Must reside in California upon date of hire.

Responsibilities

• Process and reconcile financial transactions, including ProCard and other credit card activity, invoices, payment requests, journal entries, deposits, reimbursements, and other daily Business Office transactions.
• Support users of CSUBuy with requisitions, purchase orders, procurement procedures, and invoice processing in coordination with campus partners.
• Provide day-to-day administrative and operational support to athletic programs, the Business Office, and department-wide initiatives.
• Assist in ensuring financial transactions and operational activities comply with NCAA, conference, University, Foundation, state, and Athletics policies and procedures.
• Serve as a departmental resource for established Athletics Business Office processes, procedures, and related business systems.
• Provide customer service and Business Office support to coaches, staff, student-athletes, campus departments, vendors, and external partners.
• Document, track, and follow up on day-to-day activities and maintain complete and accurate records.
• Support routine human resources functions.
• Maintain knowledge of and comply with applicable NCAA and conference rules, and report concerns or violations to the CSULB Athletics NCAA Compliance Officer.
• Guide and train others on established transaction and travel procedures.

Benefits

• Paid time off, including up to 24 vacation days per year depending on employee group and/or length of service, 14 paid holidays, and 12 sick days annually with unlimited accrual.
• A variety of medical, dental, and vision plans for eligible employees.
• Participation in the CalPERS defined benefit retirement plan, with voluntary savings options such as 403(b), 401(k), and 457 plans.
• Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Employee Assistance Program with confidential counseling and support services for employees and their families.
• Wellness programs and professional development opportunities.
• Insurance options including life, disability, and pet insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level