CHHS Administrative Support Coordinator - Open to CSULB Employees Only
About The Position
The CHHS Administrative Support Coordinator provides administrative support to the College of Health and Human Services (CHHS), the CHHS ASM, and CHHS departments as needed. The position supports department chairs/directors, faculty, staff, and students across areas including budgeting and finance, communications, scheduling, record keeping, and personnel matters. It also serves as a customer service specialist for faculty, staff, students, and the public. The coordinator may support multiple department units simultaneously. These units may be complex, requiring the ability to quickly learn each department’s processes and independently determine appropriate courses of action. This is a temporary, one-year appointment with a 1.0 time base (40 hours per week); temporary assignments may expire before the stated end date, and no permanent status is granted. The position is open to CSULB employees only.
Requirements
- Equivalent to five years of administrative support experience.
- Knowledge of Microsoft products, including Microsoft Office.
- Microsoft Excel experience and skills.
- Ability to communicate with an ethnically and culturally diverse campus community.
- Ability to follow university policies, procedures, and guidelines, including those concerning safety, civility, information security, and non-discrimination.
- Ability to contribute to a positive university experience for students and support the university’s vision of excellence.
- Satisfactory completion of a background check, including a criminal records check, is required for employment.
- Employees must reside in California upon the date of hire.
Nice To Haves
- Experience with PeopleSoft and SharePoint.
- Experience with purchasing and managing a budget.
- Valid California driver’s license.
Responsibilities
- Assist the Department Chair/Director in preparing and/or projecting the department’s annual budget or expenditures.
- Create, update, and purchase department brochures and other outreach materials.
- Provide administrative support to the Chair/Director for recruitment of faculty, staff, student assistants, and independent contractors, in accordance with CSULB/CHHS policies and procedures.
- Maintain department data, including personnel, grant, accreditation, and student data, as required by policy or departmental needs.
- Assist the Chair/Director in tracking faculty schedule availability and preferences.
- Provide customer service to faculty, staff, students, and the public.
- Support multiple department units and independently determine appropriate actions for assigned tasks.
Benefits
- Up to 24 vacation days per year, depending on employee group and/or length of service.
- 14 paid holidays.
- 12 sick days annually with unlimited accrual.
- Medical, dental, and vision plans for eligible employees.
- Participation in the CalPERS defined benefit plan, with voluntary 403(b), 401(k), and 457 savings options.
- Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
- Employee Assistance Program offering confidential counseling and support services for employees and their families.
- Wellness programs.
- Professional development opportunities.
- Insurance options including life, disability, and pet insurance.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
