Special Events Coordinator (State Employees Only)

DHRM•Richmond, VA

About The Position

The Science Museum of Virginia is seeking a motivated, highly organized Special Events Coordinator to plan and execute a wide variety of museum events, programs, tours, and facility rentals, including birthday parties, weddings, and corporate events. The coordinator works closely with internal teams, vendors, and clients to ensure events run smoothly and meet high standards for creativity, service, and professionalism. This recruitment is open only to state employees of the Commonwealth of Virginia.

Requirements

Excellent verbal and written communication skills.
Ability to work effectively with people of all ages and backgrounds in an educational environment.
Ability to understand and support the Science Museum’s mission, activities, services, and programs, and appropriately interpret and apply museum policies and procedures.
Reliable, honest, self-motivated, and able to work independently with minimal supervision.
Ability to establish and maintain effective working relationships with staff, volunteers, contractors, and the public, while exercising professionalism, tact, and diplomacy.
Strong attention to detail and ability to manage responsibilities independently.
Proven experience providing outstanding customer service.
Strong computer skills, including Google Workspace and Microsoft Office, particularly Word and Excel.
Ability to handle cash and credit card transactions and follow cash control procedures.
Valid Virginia driver’s license.
First Aid/CPR certification, or willingness to obtain it upon hire.
Availability to work evenings, weekends, and holidays.
Applicants must be state employees of the Commonwealth of Virginia.

Nice To Haves

Basic working knowledge of audio-visual and lighting equipment.

Responsibilities

Plan and execute museum events, programs, tours, and facility rentals.
Coordinate with internal teams, vendors, and clients to ensure events run smoothly.
Plan, schedule, and execute facility setups according to instructions.
Communicate effectively with diverse clients and apply museum policies and procedures when working with guests and clients.
Handle cash and credit card transactions and follow established cash control procedures.

Benefits

Medical, dental, and vision coverage
Flexible spending account (FSA), health reimbursement arrangement (HRA), and health savings account (HSA)
Life insurance
457 plan and pension plan
Short- and long-term disability
Employee assistance program
Paid vacation leave
Four days of family and personal leave
Eight sick days per year
12 paid holidays