Administrative Supervisor 2

State of Louisiana•Vidalia, LA

18h•Onsite

About The Position

The Department of Children and Family Services (DCFS) is seeking an Administrative Supervisor to coordinate the operations and programmatic functions of DCFS Administrative Coordinator 1, 2, and 3. This position provides essential clerical, programmatic, and administrative support to the staff and clients of Child Welfare in Concordia and Catahoula parishes. The ideal candidate will be driven, collaborative, and eager to make a positive impact. This role is crucial for ensuring the smooth and efficient operation of the Child Welfare department in the Alexandria Region, managing administrative and business functions, and maintaining essential office systems and supplies.

Requirements

Three years of experience in administrative services.
Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.

Nice To Haves

Developing Performance: Builds the future potential of others by supporting long-term growth, skill development, and career progression.
Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.
Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Building and Supporting Teams: The ability to combine one's actions and efforts with others to work toward achieving a common goal.
Solving Problems: The ability to identify root causes, analyze relevant data, and apply practical or innovative solutions to challenges.
Using Data: The ability to collect, analyze, and use data to generate insights and inform decisions.
Training Others: The ability to design and deliver training experiences that build knowledge, develop skills, and improve performance.

Responsibilities

Supervising, coordinating, and planning the day-to-day functions of a clerical unit.
Managing all administrative and business functions for Child Welfare within the Alexandria Region.
Ensuring operational continuity by understanding and accessing all clerical systems and duties.
Ensuring smooth and consistent operation of the office by maintaining phone systems, utilities, computer ports, operating equipment, doors, and alarm systems.
Maintaining vehicle logs, securing state vehicle keys and fuel/credit cards from staff when not in use, and submitting quarterly Office of Risk Management Vehicle Reports that track mileage for all state vehicles within the region.
Managing the office supply inventory by regularly assessing needs and preparing requisitions.
Serving as the office Inventory Control Officer.
Performing other duties as assigned for the smooth operation of the Department.