Administrative Specialist , HR

Johns Hopkins University•Baltimore, MD

6d•$63,095 - $77,773

About The Position

The Administrative Specialist provides varied administrative support, from standard to complex, for the Global Programs and Technical Excellence Department. The role requires high-level expertise, independent decision-making, research, initiative, discretion, and specialized knowledge. The specialist leads or assists with recurring and ad-hoc projects and collaborates extensively with people inside and outside the unit, drawing on broad knowledge of the organization.

Requirements

Bachelor's degree.
Four years of progressively responsible administrative experience, including experience working on special projects and assignments.
Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma or equivalent, as permitted by the JHU equivalency formula.
Highly proficient with Microsoft Office programs, including Outlook, Word, Excel, and PowerPoint.
Advanced proficiency in calendar management, financial administration, interpersonal skills, meeting coordination, office procedures, oral and written communications, and organizational skills.
Intermediate proficiency in report writing.

Responsibilities

Independently manage complex calendars and meeting schedules while accounting for shifting priorities.
Prepare for meetings, presentations, and discussions by gathering critical details to support timely responses and task management.
Support staff management and team meetings, and follow up on action items.
Anticipate departmental needs by prioritizing incoming work and following up on deadlines, drafts, and reminders to support timely resolution.
Lead or significantly contribute to recurring or ad-hoc projects, including supporting or guiding other staff.
Assist with planning and conducting events as needed.
Perform general office management to support efficient operations, including addressing space issues, room reservations, and technology needs.
Ensure timely processing and submission of travel reimbursements, online payments, purchase orders, and non-employee expense reimbursements.
Locate and compile information and produce reports, graphs, tables, records, and other informational materials.
Answer questions, provide guidance, and disseminate information.
Interpret and communicate operating policies.
Proactively identify and help resolve administrative problems.
Maintain high-level knowledge of formal and informal departmental goals, standards, policies, and procedures, including familiarity with other Jhpiego departments.
Perform other duties as assigned.