HR Administrative Assistant

Baxter Healthcare • Batesville, IN

1d • Onsite

About The Position

The HR Administrative Assistant provides comprehensive human resources support for a manufacturing site and administrative support to the Plant Manager. The position serves as an accessible first point of contact for employee questions about benefits, payroll, company policies, and personal employee information. It supports HR operations, onboarding, employee data and records, reporting, employee engagement, and routine labor relations administration.

The role processes HR forms and Workday transactions, maintains employee information and files, supports hiring and onboarding, conducts new-hire orientations, and prepares HR reports. It also assists with employee inquiries, training, attendance and leave records, payroll-related calculations, and union and labor relations administration. Plant Manager support includes correspondence, reports and presentations, scheduling, travel arrangements, expense processing, and general office functions.

Requirements

• High school diploma required.
• A minimum of 1–3 years of human resources or administrative assistant experience required.
• Strong Excel skills and competence with Microsoft Office, including PowerPoint.
• Excellent organizational skills and attention to detail, with the ability to multitask.
• Ability to work independently, take initiative, and maintain confidentiality.
• Strong written and verbal communication skills.

Nice To Haves

• Associate degree from an accredited college or university.
• Experience with Workday.

Responsibilities

• Process HR forms and transactions for new hires, status changes, performance evaluations, benefits, terminations, transfers, promotions, and organizational updates.
• Conduct new-hire orientations and administer onboarding and new-hire processing.
• Maintain employee data, personnel files, engagement files, and required HR and labor relations records in accordance with company policy and applicable laws.
• Post job openings and coordinate interview schedules and the job bid process.
• Prepare HR reports and analytics, including insurance, COBRA, OSHA, affirmative action, headcount, workforce roster, union workforce, overtime, staffing, timecard, and attendance reporting.
• Respond to employee inquiries about benefits, payroll, company policies, and personal employee information; manage the HR mailbox and triage inquiries.
• Administer vacation and leave records and support timecard and attendance reporting.
• Audit HR systems and monitor employee data integrity.
• Support union administration, including seniority list maintenance, job bids, labor relations documentation, grievance tracking, contract administration, and preparation for labor-management meetings, grievances, and arbitrations.
• Facilitate employee training and participate in needs assessments and recommendations as needed.
• Compose and type correspondence, reports, and presentations, and follow up to ensure timely and accurate completion.
• Schedule meetings, maintain calendars and event itineraries, and arrange travel accommodations and reservations for the Plant Manager.
• Compute and process company expenses and reimbursements and/or payroll calculations as assigned.
• Perform general office duties, including answering phones, ordering supplies, and looking up proof of deliveries.
• Manage multiple priorities in a fast-paced environment and perform other assigned duties.

What This Job Offers

• Education Level: High school or GED