HR Administrative Assistant

Global•Lexington, KY

2d•Remote

About The Position

As a fully remote HR Administrative Assistant, you will support the HR department with personnel-related administrative tasks, help maintain efficient operations, and protect the confidentiality of employee information. The role requires strong organization, problem-solving, analytical thinking, communication, and collaboration. The ideal candidate is committed to the company’s success, growth, and program quality, and approaches work with strategic thinking and a focus on meaningful results. You will manage and audit personnel files, support new hires through onboarding and their first week, and track HR data and trends. You will also support the HR Business Partner (HRBP) in providing insights and solutions for State Directors and company leadership. As a corporate citizen, you will contribute to the company’s culture and meeting structure, participate in peer feedback, and drive your evaluation process. Necco is committed to diversity, inclusion, and equitable employment and advancement opportunities for qualified individuals.

Requirements

High school diploma or GED.
Proficiency in Microsoft Office applications.
Ability to quickly learn new technologies and applications.
Strong time-management and organizational skills.
Ability to handle confidential information with discretion.
Successful completion of all required background checks.
Valid driver’s license and state-minimum auto insurance coverage.

Responsibilities

Review personnel files for accuracy and compliance; keep assigned files complete, accurate, and current.
Communicate personnel-file issues, concerns, and trends to the HR team.
Collaborate with the HRBP to audit and report personnel data for leadership insights.
Process employee documents and maintain accurate electronic filing.
Manage projects related to personnel files to support data accuracy and regulatory compliance.
Track new-hire start details based on communications with hires.
Coordinate and administer new hires’ first-week schedules, ensuring they connect with trainers and leadership.
Serve as a welcoming resource for new hires and support a positive onboarding experience.
Guide new hires through New Employee Global Orientation, benefits enrollment, and access to the UKG payroll system.
Track data and trends related to new-hire training and onboarding.
Identify trends related to departures, progressive discipline, retention, and turnover.
Find ways to use existing data sources to develop actionable performance measures.
Assist the HRBP in identifying ways to support State Directors and leadership and contribute to positive outcomes, financial strength, people-oriented policies, and growth.
Practice Ruthless Pragmatism and engage in peer-to-peer feedback.
Know and live the Necco Corporate Culture Principles, embody the virtues of Humble, Hungry, and Smart, drive the evaluation process, and adhere to and contribute to the Necco meeting structure.