Administrative Specialist - Records Department

Devereux•Rutland, MA

About The Position

The Administrative Specialist works in Devereux’s Client Records Department in Rutland, Massachusetts, supporting the Records Coordinator with the department’s daily functions. The role includes compiling documents for records requests, preparing for audits throughout the year, and tracking paperwork for state-required documents. The position is scheduled for 40 hours per week, Monday through Friday, 9:00 a.m. to 5:00 p.m. Pay is $20.00 to $23.30 per hour, depending on education and experience. New hires must attend three days of paid orientation, Monday through Wednesday, from 8:00 a.m. to 4:00 p.m. Devereux Massachusetts and Rhode Island provides residential and community placement services for children and adults with autism spectrum disorders and other psychological, emotional, and behavioral disorders. Its services support individuals in developing independent-living skills and making meaningful life choices.

Requirements

Must be at least 21 years of age.
Must have a valid driver's license.
Minimum of a high school diploma or GED.
Three years of relevant clerical experience required.
Must be able to attend three days of paid new-hire orientation Monday through Wednesday, 8:00 a.m. to 4:00 p.m.

Responsibilities

Assist the Records Coordinator with the daily functions of the Client Records Department.
Compile documents for various records requests.
Prepare for audits throughout the year.
Track paperwork for state-required documents.

Benefits

192 PTO hours per year and 64 sick hours per year.
403(b) retirement account with a guaranteed 3% employer contribution and potential additional 2% match.
Free life insurance up to two times annual salary.
Blue Cross health insurance plans.
Short- and long-term disability insurance.
Dental insurance.
Vision insurance.
Accident insurance.
Identity theft insurance.
Pet insurance.
Employee assistance program offering support for mental health, work-life balance, and general well-being.
Discounts on hotels, rental cars, theme parks, electronics, and more.
ASCEND career-accelerator program, which includes tuition payments, student loan repayment, career guidance, coaching, and skills support.
Tuition reimbursement and continuing education assistance.
Medical, prescription drug, preventive care, and mental health services, including telemedicine.
Benefits available to eligible employees after 30 days of employment.
403(b) retirement plan with matching benefit.
Voluntary or employee-paid supplemental life and accident coverage.
Generous time off accruing from the first day of employment.