Administrative Specialist – Records Management, FOIA & Publications

TACFI CONSULTING LLC • Carlisle, PA

2d • Onsite

About The Position

Tacticians For Innovation (TACFI) Consulting LLC is seeking an experienced Administrative Specialist to support the Directorate of Human Resources (DHR) at U.S. Army Garrison Carlisle Barracks, Pennsylvania. This onsite role provides support across Army records management, Freedom of Information Act (FOIA) and Privacy Act administration, publications and forms management, and general administrative operations. The role requires direct experience supporting military or Government administrative programs, knowledge of federal records management requirements, and the ability to independently manage sensitive information, recurring deliverables, and administrative processes.

Employment is full-time, regular W-2 and contingent upon contract award. The schedule is Monday through Friday during the Government's established operating hours. An active Secret clearance is required. Employment is also contingent upon verification of qualifications, Government approval where applicable, and satisfaction of security and installation access requirements.

Requirements

• Active Secret security clearance.
• High school diploma or equivalent.
• Three to five years of progressively responsible administrative management experience supporting federal, Department of Defense, state, or local Government organizations.
• Experience preparing executive correspondence and official Government memorandums.
• Proficiency with Microsoft Office and SharePoint.
• Experience producing and maintaining electronic forms using Adobe applications.
• Knowledge of FOIA and Privacy Act requirements, records management principles, and applicable retention and disposition procedures.
• Ability to manage multiple assignments, maintain accurate records, and meet established deadlines.
• Strong written and verbal communication skills.
• Ability to provide professional instruction, briefings, and administrative guidance.
• Ability to obtain and maintain required Government credentials and system access.
• Ability to meet contract-required training, certifications, and systems proficiency, including the ATIS Records Management Officials course, IMCOM/DOJ Advanced FOIA certification, FACTS and DPIMS proficiency, and Army 365 SharePoint Online.

Nice To Haves

• Previous experience supporting Army garrison, installation, or Directorate of Human Resources operations.
• Familiarity with AR 25-400-2, AR 25-50, and applicable National Archives records management requirements.
• Experience managing organizational records lists and records within Army 365.
• Experience coordinating FOIA requests, preparing proposed redactions, and supporting Government reviews.
• Familiarity with Army publications, forms, correspondence, and administrative services programs.
• Prior experience delivering training or supporting compliance inspections.

Responsibilities

• Support FOIA and Privacy Act programs, including request tracking, records searches, case documentation, proposed redactions, and coordination with authorized Government officials.
• Maintain FOIA and Privacy Act case information using applicable Government systems, including FACTS and DPIMS.
• Support the Army Records Management Program, including records classification, retention schedules, organizational records lists, and electronic records management.
• Maintain and organize records within Army 365 SharePoint Online and other authorized systems.
• Coordinate records management inspections, staff assistance visits, compliance reviews, and corrective actions.
• Prepare official correspondence, command memorandums, reports, and administrative publications in accordance with Army writing standards.
• Develop, revise, and maintain electronic forms using Adobe Experience Manager and Adobe Acrobat Pro.
• Assist with publications and forms control, office-symbol management, print coordination, and document distribution.
• Coordinate and deliver records management and related administrative training to installation personnel.
• Maintain accurate program documentation, suspense tracking, status reports, and supporting records.
• Support quality control, continuity procedures, and routine coordination with Government stakeholders.
• Perform other duties within the scope of the contract as assigned by TACFI management.

Benefits

• Paid time off accruing at 20 days annually.
• 11 paid floating holidays.
• 401(k) match of up to 6% with immediate vesting.
• Medical insurance with employer contributions.
• Dental and vision coverage.
• Company-paid basic life insurance.
• Short-term and long-term disability coverage.
• Education reimbursement up to $5,250 annually, subject to company policy.
• Performance-based bonus eligibility.
• Discretionary profit-sharing opportunities.
• Professional development opportunities.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED