Records Management Specialist

Michael Baker International•Coraopolis, PA

3d•$78,218 - $91,943

About The Position

Michael Baker International’s Construction Services Practice supports clients throughout all phases of construction, from pre-design to close-out, by providing construction management, inspection, constructability review, scheduling, estimating, and safety expertise. The Records Management Specialist supports successful construction project delivery through document management, contract administration, and project coordination. The role connects project management, field staff, contractors, clients, and design teams, ensuring project documentation is accurate, organized, compliant, and maintained throughout the project lifecycle. The specialist manages project document-control systems and records; monitors logs, reports, deliverables, schedules, and closeout requirements; coordinates document flow among project stakeholders; and supports project meetings, audits, and final closeout. The position requires persistent, professionally assertive communication to uphold documentation standards and timely submissions. The approximate compensation range is $78,218–$91,943. Actual compensation depends on factors including education, qualifications, experience, skillset, and physical work location. Applications are accepted on an ongoing basis until the position is filled or no longer needed.

Requirements

At least 5 years of construction experience in document control, office engineering, project engineering, or construction administration.
Strong communication skills, including the ability to be persistent, professionally assertive, and hold project teams accountable.
Strong ownership of accurate, complete, timely, and audit-ready project records.
Knowledge of construction plans, specifications, contracts, terminology, and field operations.
Experience managing RFIs, submittals, change orders, pay applications, and project correspondence.
Proficiency with Microsoft Office, SharePoint, Teams, Bluebeam, Procore, Trimble, or similar construction management platforms.
Ability to manage competing priorities and deadlines in a fast-paced construction environment.

Nice To Haves

Associate’s or Bachelor’s degree in Construction Management, Engineering, Civil Engineering Technology, or a related field.
Experience in transportation, bridge, highway, vertical construction, aviation, water/wastewater, or infrastructure.

Responsibilities

Manage project document-control systems and maintain accurate, organized, and compliant project records.
Maintain and audit project logs for currency and accuracy; follow up with project staff, supervisors, and contractors regarding overdue or missing entries using reminders, escalation, and in-person check-ins as needed.
Monitor inspection staff for on-time report submissions and flag late, incomplete, or non-compliant reports.
Enforce documentation standards, formats, and deadlines, escalating repeat offenders to project management.
Maintain document-management systems, including folder structures, naming conventions, and access permissions.
Coordinate and track submittals, RFIs, change orders, field directives, contract documents, and project correspondence.
Maintain project logs, databases, as-built drawings, redlines, and construction records throughout the project lifecycle.
Monitor project deliverables, schedules, and closeout requirements, ensuring documentation is complete and audit-ready.
Coordinate document flow among clients, contractors, consultants, and project stakeholders.
Support project meetings, audits, and final closeout activities, including collecting and organizing turnover documentation.