Administrative Specialist III

City of Conroe • Conroe, TX

13d

About The Position

The Administrative Specialist III provides overall administrative support for the Center office, including correspondence, handling calls from the public, customer service, purchase orders, invoicing, vending, petty cash, assisting and directing part-time employees, and maintaining employee schedules. The role requires the ability to manage multiple tasks while working through continuous interruptions.

The position requires a high school diploma or equivalent and two years of related experience. Applicants must be able to obtain relevant certifications and comply with the City of Conroe direct deposit payroll policy. The role also requires proficiency with current computer software, knowledge of multi-line telephone operation and basic clerical duties, independent decision-making, strong customer service, familiarity with City and departmental policies and procedures, and accounting and cash-handling experience.

This is medium physical work, involving exertion of up to 50 pounds occasionally, up to 30 pounds frequently, and/or up to 10 pounds constantly to move objects. Some exposure to the elements may be required. Employment is contingent on passing a background check and pre-employment substance abuse screening. A motor vehicle record check and job-related doctor's physical exam may also be required. Safety-sensitive positions remain subject to random drug and alcohol testing after hire. Starting salary is $23.12 hourly.

Requirements

• High school diploma or equivalent.
• Two years of related experience.
• Ability to obtain relevant certifications.
• Must comply with the City of Conroe direct deposit payroll policy.
• Skill with current computer software, such as Microsoft Office, Word, Excel, Access, and Outlook.
• Knowledge of answering multi-line telephones, typing, and basic clerical duties.
• Ability to manage multiple tasks simultaneously with little or no supervision and make decisions independently.
• Excellent customer service skills when working with the public, employees, supervisors, vendors, City administration, and elected officials.
• Ability to understand and follow written and oral instructions.
• Knowledge of accounting for tracking expenditures, cash flow, and invoicing.
• Cash-handling experience.
• Must pass a background check and pre-employment substance abuse screening as a condition of employment.
• A motor vehicle record check and job-related doctor's physical exam may also be required.
• Safety-sensitive positions are subject to random drug and alcohol testing after hire.

Responsibilities

• Provide overall administrative support for the Center office.
• Handle correspondence and calls from the public and provide customer service.
• Process purchase orders and invoicing.
• Handle vending and petty cash.
• Assist and direct part-time employees.
• Maintain employee schedules.
• Understand and enforce City of Conroe and departmental policies and procedures.
• Track expenditures, cash flow, and invoicing.

Benefits

• Medical, dental, vision, and life insurance.
• Retirement plan.
• Employee assistance program.
• Paid time off.
• Free membership at the City's pool and recreation center facilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED