Administrative Specialist III
About The Position
The Administrative Specialist III supports MaineHealth Pharmacy leadership and teams, helping ensure smooth day-to-day operations across the pharmacy enterprise. The role coordinates meetings, communications, projects, reports, and departmental activities and partners closely with leaders and staff to keep priorities on track. Duties include managing complex schedules and calendars, preparing correspondence and reports, maintaining departmental documentation, supporting committee and project work, and assisting with administrative and operational functions across multiple leaders and teams. The ideal candidate is organized, proactive, and collaborative, can manage competing priorities and facilitate cross-functional communication, and contributes to the efficient operation of MaineHealth Pharmacy services.
Requirements
- Four years of experience in an administrative support role.
- Advanced Microsoft Office skills.
Nice To Haves
- High school diploma or GED preferred.
Responsibilities
- Coordinate meetings, communications, projects, reports, and departmental activities.
- Manage complex schedules and calendars.
- Prepare correspondence and reports.
- Maintain departmental documentation.
- Support committee and project work.
- Assist with administrative and operational functions across multiple leaders and teams.
- Facilitate cross-functional communication and help keep priorities on track.
Benefits
- Paid parental leave
- Flexible work options
- Student loan assistance
- Professional development opportunities
- Well-being resources
- Comprehensive benefits
- Recognition programs
- Career growth opportunities
- Shift differentials or other incentives, where applicable
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
