Administrative Specialist II: DOE Office of IRP

Aleut Federal•Germantown, MD

2d•Onsite

About The Position

Contractor shall provide a broad range of administrative services support associated with the U.S. Department of Energy, Office of Science, Office of Isotope R&D and Production, SC-24.3 to the Office of Nuclear Physics, Facilities and Project Management Division.

Requirements

High school diploma or GED is required.
2-3 years of relevant Administrative Support.
Ability to use computer systems, Microsoft Office software (Word, PowerPoint, Excel, Outlook)
Ability to prioritize, multitask, and meet deadlines
Knowledge of record management best practices and procedures
Strong written and verbal communication skills with the capability of facilitating, briefing, speaking, and writing compelling papers/products.
Exceptional organizational skills, ability to manage multiple concurrent tasks.
Ability to work cooperatively, collaboratively, and respectfully with people inside and outside the organization to achieve mission goals.

Nice To Haves

An associate's degree is preferred.
Experience in supporting a team of Executive Leadership is preferred.

Responsibilities

Implementation of administrative policies.
Management of the Facility and Project Reviews.
Maintaining complete and accurate electronic and hardcopy files on projects and reviews.
Drafting and routing correspondence and responses to actions related to project and facility reviews, as needed.
General Administrative support, including answering telephones, routing as necessary or taking telephone messages, picking up mail, conference room keys, Federal Express, and courier packages.
Providing support for on-site meetings, including logistics, equipment, and visitors, as needed.
Assisting in general support duties, including, but not limited to, phone/web conference setup and travel, including arrangements, authorizations, and vouchers, as requested by supervisor.
Requires knowledge and use of Microsoft Office Suite and other Office of Science and DOE administrative systems, including PAMS.