Administrative Specialist II - DOE Office of Project Assessment

Aleut Career•Germantown, MD

1d•Onsite

About The Position

Contractor shall provide administrative services support associated with the U.S. Department of Energy, Office of Science, Office of Project Assessment. The work scope includes, but is not limited to, administrative support activities such as implementing administrative policies, receiving visitors, answering telephones, scheduling and supporting meetings/video conferencing, maintaining the Office of Project Assessment Director's calendar, providing travel support using AdTrav and Concur, making travel arrangements, preparing travel authorizations and vouchers, and coordinating, distributing, scanning, and filing correspondence. Requires knowledge and use of Microsoft Office Suite and other DOE legacy administrative systems as required. Job duties and responsibilities may be modified, expanded, or reassigned at any time, and this description does not represent a complete or exhaustive list of all tasks that may be required.

Requirements

High school diploma or GED required
3–5 years of administrative support experience
Strong written and verbal communication abilities with a professional, polished style
Proficient in computer systems, including Microsoft Office (Word, PowerPoint, Excel, Outlook), database tools, and document control systems
Skilled at prioritizing tasks, managing multiple responsibilities, and meeting deadlines
Familiar with standard office equipment such as fax machines, copiers, scanners, and shredders
Outstanding interpersonal and communication skills
Highly organized with strong attention to detail
Capable of working effectively both independently and as part of a team
Advanced critical thinking and analytical skills, with the ability to evaluate complex information and develop strategic, solution-oriented recommendations
Highly developed interpersonal and communication skills, fostering effective collaboration across diverse teams and organizational levels
Demonstrated ability to build and maintain strong working relationships with internal stakeholders, clients, and external partners
Exceptional organizational and project management capabilities, with a focus on prioritization, efficiency, and achieving high-impact outcomes
Strong adaptability and resilience, effectively navigating shifting priorities and dynamic work environments
Results-driven with a high level of initiative, accountability, and commitment to supporting organizational success

Nice To Haves

Advanced education in Business Administration, Human Resources, or a related field is preferred
Preference for supporting executive leadership teams

Responsibilities

Implementation of administrative policies
Receiving visitors
Answering telephones - taking telephone messages
Scheduling and supporting meetings/video conferencing
Maintaining the Office of Project Assessment Director's calendar – scheduling appointments
Providing Travel Support that includes utilizing the AdTrav and Concur automated travel management systems, making travel arrangements (e.g., airline, lodging, and transportation reservations), and preparing travel authorizations and vouchers
Coordinating, distributing, scanning, and filing copies of completed correspondence
Draft and route correspondence as requested