Administrative Assistant II - DOE Office of Nuclear Physics

Aleut Career•Germantown, MD

1d•Onsite

About The Position

Contractor shall provide administrative services support associated with the U.S. Department of Energy, Office of Science, Office of Nuclear Physics. The work scope includes, but is not limited to, the following administrative support activities: Implementation of administrative policies. Management of Office procurement actions. Maintaining complete and accurate electronic and hardcopy files on grants. Drafting and routing correspondence and responses to actions related to procurement actions, as needed. General Administrative support, including answering telephones, routing as necessary or taking telephone messages, picking up mail, conference room keys, Federal Express, and courier packages. Providing support for on-site meetings, including logistics, equipment, and visitors, as needed. Assisting in general support duties normally assigned to other staff in case of absence or other changes in office workload, including, but not limited to, phone conference setup and travel, including arrangements, authorizations, and vouchers, as requested by supervisor. Requires knowledge and use of Microsoft Office Suite and other Office of Science and DOE administrative systems, including PAMS. Job duties and responsibilities may be modified, expanded, or reassigned at any time, and this description does not represent a complete or exhaustive list of all tasks that may be required.

Requirements

High school diploma or GED
3–5 years of administrative support experience, with a preference for supporting executive leadership teams
Strong written and verbal communication abilities with a professional, polished style
Proficient in computer systems, including Microsoft Office (Word, PowerPoint, Excel, Outlook), database tools, and document control systems
Skilled at prioritizing tasks, managing multiple responsibilities, and meeting deadlines
Familiar with standard office equipment such as fax machines, copiers, scanners, and shredders
Outstanding interpersonal and communication skills
Highly organized with strong attention to detail
Capable of working effectively both independently and as part of a team
Advanced critical thinking and analytical skills, with the ability to evaluate complex information and develop strategic, solution-oriented recommendations
Highly developed interpersonal and communication skills, fostering effective collaboration across diverse teams and organizational levels
Demonstrated ability to build and maintain strong working relationships with internal stakeholders, clients, and external partners
Exceptional organizational and project management capabilities, with a focus on prioritization, efficiency, and achieving high-impact outcomes
Strong adaptability and resilience, effectively navigating shifting priorities and dynamic work environments
Results-driven with a high level of initiative, accountability, and commitment to supporting organizational success

Nice To Haves

Advanced education in Business Administration or a related field is preferred

Responsibilities

Implementation of administrative policies.
Management of Office procurement actions.
Maintaining complete and accurate electronic and hardcopy files on grants.
Drafting and routing correspondence and responses to actions related to procurement actions, as needed.
General Administrative support, including answering telephones, routing as necessary or taking telephone messages, picking up mail, conference room keys, Federal Express, and courier packages.
Providing support for on-site meetings, including logistics, equipment, and visitors, as needed.
Assisting in general support duties normally assigned to other staff in case of absence or other changes in office workload, including, but not limited to, phone conference setup and travel, including arrangements, authorizations, and vouchers, as requested by supervisor.