Administrative Specialist: DOE Office of Nuclear Physics

Aleut Federal•Germantown, MD

About The Position

Contractor will perform general administrative support to the staff of the Office of Nuclear Physics and act as personal assistant to the Associate Director of the Office of Science for Nuclear Physics.

Requirements

High school diploma or GED
One year of relevant Administrative Support.
Polished verbal and written communication skills
Ability to use computer systems, Microsoft Office software (Word, PowerPoint, Excel, Outlook)
Ability to prioritize, multitask, and meet deadlines
Knowledge in using basic office equipment, including fax, copier, scanner, and shredder
Excellent interpersonal and communication skills
Excellent organizational skills
Ability to work both collaboratively and autonomously
Critical Thinking – Evaluate and interpret data, facts, and information to create unique and creative solutions and proposals.
Interpersonal Skills – Able to communicate effectively with different people in varying fields and positions.
Teamwork – Work collaboratively not only with members of the Aleut Team but with outside clients, customers, and contractors.
Organizational Proficiency – Plan, prioritize, and achieve goals to maximize the impact of the role of senior contract specialist.
Flexibility/Adaptability – Able to cope and adjust to changing priorities, adapt to new situations, and respond constructively to unexpected challenges while maintaining effective performance.
Drive – Motivated to succeed and be a part of the success of the Aleut Federal mission of giving back to our Shareholders, providing our clients with consistent excellence in execution, and bettering communities by being an active participant in our local markets.

Nice To Haves

Experience in supporting a team of Executive Leadership is preferred.

Responsibilities

Coordination of Office personnel actions, including preparation and tracking of personnel documentation such as position descriptions, personnel requests, recruitment incentives, IPA/detailee actions, and tracking of personnel actions in coordination with the Associate Director.
Payroll/timekeeper for the Office.
Answering telephones.
Preparing miscellaneous correspondence for internal review.
Scheduling meetings for the Associate Director and front office staff.
Preparing visit requests, including foreign national visitor documentation, escorting visitors, and procurement of conference rooms and equipment.
Maintaining office electronic and hardcopy files.
Arranging travel for the Associate Director and front office staff members as needed.
Providing overall administrative support to the Office and other duties as assigned.