Administrative Specialist II - DOE Office of Project Assessment

Aleut Federal • Germantown, MD

2d

About The Position

Contractor shall provide administrative services support associated with the U.S. Department of Energy, Office of Science, Office of Project Assessment.

Requirements

• High school diploma or GED required.
• 3–5 years of administrative support experience, with a preference for supporting executive leadership teams
• Strong written and verbal communication abilities with a professional, polished style
• Proficient in computer systems, including Microsoft Office (Word, PowerPoint, Excel, Outlook), database tools, and document control systems
• Skilled at prioritizing tasks, managing multiple responsibilities, and meeting deadlines
• Familiar with standard office equipment such as fax machines, copiers, scanners, and shredders
• Outstanding interpersonal and communication skills
• Highly organized with strong attention to detail
• Capable of working effectively both independently and as part of a team
• Advanced critical thinking and analytical skills, with the ability to evaluate complex information and develop strategic, solution-oriented recommendations
• Highly developed interpersonal and communication skills, fostering effective collaboration across diverse teams and organizational levels
• Demonstrated ability to build and maintain strong working relationships with internal stakeholders, clients, and external partners
• Exceptional organizational and project management capabilities, with a focus on prioritization, efficiency, and achieving high-impact outcomes
• Strong adaptability and resilience, effectively navigating shifting priorities and dynamic work environments
• Results-driven with a high level of initiative, accountability, and commitment to supporting organizational success

Nice To Haves

• Advanced education in Business Administration, Human Resources, or a related field is preferred.

Responsibilities

• Implementation of administrative policies
• Receiving visitors
• Answering telephones - taking telephone messages
• Scheduling and supporting meetings/video conferencing
• Maintaining the Office of Project Assessment Director's calendar – scheduling appointments
• Providing Travel Support that includes utilizing the AdTrav and Concur automated travel management systems, making travel arrangements (e.g., airline, lodging, and transportation reservations), and preparing travel authorizations and vouchers
• Coordinating, distributing, scanning, and filing copies of completed correspondence
• Draft and route correspondence as requested
• Requires knowledge and use of Microsoft Office Suite and other DOE legacy administrative systems as required.

Benefits

• Health insurance
• Dental/Vision insurance
• Paid Time Off
• Short- and Long-Term Disability
• Life insurance
• 401k and match

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED