Administrative Specialist I

State of North Carolina • 111 Hillsborough St Wake, NC

5d • $39,244 - $68,679 • Onsite

About The Position

This position provides a variety of administrative support services for the Agricultural Safety and Health Bureau. Primary duties include performing extensive casefile management for preoccupancy migrant housing inspections and all compliance inspections/investigations assigned to the Bureau. In addition, the position is responsible for answering incoming telephone calls, drafting and typing documents, processing mail, copying and distributing information, scheduling appointments and meetings, maintaining office equipment, and maintaining inventory of office supplies. This position participates in Bureau management meetings and assists in implementing effective systems to improve work flow and productivity. Participates in on-farm and external training events as needed.

Requirements

• Ability to handle multiple tasks and respond cordially and effectively to public inquiries is essential.
• Ability to work in a fast-paced work environment, maintain a highly organized and effective filing system and handle multiple tasks and respond cordially and effectively to public inquiries is essential.
• Must be able to establish and maintain working relationships with others and carry out general instructions, both written and oral.
• Intermediate computer skills - Microsoft Officer (Excel, Word, Access and PowerPoint) are essential.
• Knowledge of the Migrant Housing Act/NC Agriculture/migrant farms workers and experience using the NC E-Procurement system are essential.
• High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or an equivalent combination of education and experience.
• Ability to lift up to 50 pounds is required.
• A valid driver's license is required.

Nice To Haves

• Bilingual in English and Spanish is highly preferred.

Responsibilities

• Performing extensive casefile management for preoccupancy migrant housing inspections and all compliance inspections/investigations assigned to the Bureau.
• Answering incoming telephone calls.
• Drafting and typing documents.
• Processing mail.
• Copying and distributing information.
• Scheduling appointments and meetings.
• Maintaining office equipment.
• Maintaining inventory of office supplies.
• Participating in Bureau management meetings.
• Assisting in implementing effective systems to improve work flow and productivity.
• Participating in on-farm and external training events as needed.

Benefits

• The State of North Carolina is an Equal Opportunity Employer.
• The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED