Administrative Specialist I - Immunizations Specialist

Pima County•Tucson, AZ

1d•Onsite

About The Position

Join the Pima County Health Department’s Vaccine Preventable Disease Program and help protect our community through immunization, education, and meaningful partnerships. This position provides an opportunity to serve as a trusted immunization resource while collaborating with clinical teams, community organizations, and residents throughout Pima County. In this role, you’ll coordinate vaccination services for homebound residents, connect community partners with essential resources, support outreach initiatives, and help translate evolving vaccine guidance into practice. This is an ideal opportunity for someone who enjoys building relationships, solving problems, and turning public health knowledge into meaningful action. If you are passionate about disease prevention and want to make a direct impact on the health and well-being of our community, we encourage you to apply. This is a grant-funded position ending June 2027.

Requirements

Associate’s degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment. (Relevant experience and/or education from an accredited college or university may be substituted.) OR: One year with Pima County as an Administrative Assistant III or closely-related professional administrative classification.
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.
Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment.
The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures.
Failure to obtain and maintain the required licenses and certifications shall be grounds for termination.
Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record.
Some positions may require certification as a Notary Public by the State of Arizona at the time of appointment or prior to completion of initial/promotional probation.
The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history.
This position will require post-job offer proof of immunization(s) or immunization(s) and/or a TB screening.

Nice To Haves

Minimum one (1) year experience working with an immunization program.
Experience with/knowledge of educating others about immunization guidance or other infection prevention methods.
Experience collaborating with community partners.
Experience with professional communication, both written and oral.
Minimum three (3) years experience with/knowledge of Microsoft Office Suite including Outlook, Word, PowerPoint, and Excel.
Experience managing program or clinic inventory, including tracking supplies, ensuring proper storage, and coordinating restocks.

Responsibilities

Coordinates unit activity with other departmental sections/divisions and other County departments or outside agencies directly or through assigned staff, and acts as an internal departmental coordinator for support activities such as personnel, purchasing, payroll, or program specific functions.
Responds to public and staff inquiries and provides information or resolves problems which require explanation or application of departmental or program rules and policies, or refers questions to appropriate staff.
Represents unit/department on various committees and working groups and may be granted authority to commit unit/department support to issues.
Coordinates, schedules and organizes unit, program, or departmental calendars and meetings.
Leads and participates in the preparation and processing of accounting documentation such as requisitions, purchase orders, claims and fund transfers.
Creates, maintains, and/or directs the maintenance of specialized databases including inputting and retrieving data and producing complex computer-based reports.
Coordinates and monitors standard departmental Intergovernmental Agreements (IGA), contracts, and other obligatory agreements with affected agencies, contractors and service providers.
Researches, compiles and performs initial analysis of information, and prepares routine, recurring and special reports, correspondence, memoranda, personnel forms, operations manuals and other documents for supervisory review and approval.
Compiles and summarizes statistical and operational data, and prepares periodic and special reports.
Compiles information utilized in unit budget preparation, monitors miscellaneous expenditures, and reports to supervisor on program budget activities.
Conducts and documents confidential or sensitive inquiries for management and maintains appropriate security and confidentiality of information encountered or created.
Establishes and maintains specialized reference files and reference materials.