Administrative Specialist I

State of North Carolina•Craven County, NC

18h•Onsite

About The Position

The Administrative Specialist I provides office management services for the Associate Warden for Programs at Craven Correctional Institution in Vanceboro, North Carolina. The facility is a medium-custody adult male felon diagnostic processing center housing 850 offenders. The position supports approximately 74 employees across Programs, Inmate Classification, Chaplaincy Services, Mental Health Services, Medical Services, Dental Services, and Diagnostic Services. The role also provides confidential clerical support to program and medical staff. The position requires composing and preparing correspondence and other documents, handling confidential information, maintaining calendars, scheduling appointments, coordinating mail delivery, transcribing dictation, and preparing meeting minutes. Preferred skills include organizing printed and electronic information; using office equipment and Microsoft Word, Excel, and PowerPoint; familiarity with OPUS on the internet; and communicating clearly in writing and verbally to varied audiences. The advertised salary grade range is $39,244–$68,679. The position is located at Craven Correctional Institution in Vanceboro, Craven County, North Carolina.

Requirements

High school diploma or GED and two years of related administrative experience, or an equivalent combination of education and experience.

Nice To Haves

Ability to demonstrate and apply relevant knowledge in performing administrative tasks and explain or interpret information to clients, customers, and staff.
Ability to compile, assimilate, and organize printed and electronic information, and apply knowledge of data collection, storage, organization, manipulation, or analysis.
Ability to use office equipment; extensive knowledge and experience with Microsoft Word, Excel, and PowerPoint; and familiarity with OPUS on the internet.
Ability to communicate information and ideas clearly through a variety of media to individuals or groups.
Ability to present ideas clearly and effectively in writing, adapt language or terminology to the audience, and use correct grammar, organization, and structure.

Responsibilities

Compose correspondence independently or from rough drafts provided by the Associate Warden and other section heads.
Compose correspondence directed to offenders, staff, the general public, and agency departments.
Process and act on confidential information.
Maintain the Associate Warden for Programs’ calendar.
Schedule appointments and coordinate mail delivery for section heads.
Prepare documents and correspondence by transcribing dictation and composing material independently.
Prepare meeting minutes.
Provide confidential clerical support to the Program Director I, Programs Supervisor, Case Managers, and medical staff, including the Nurse Supervisor, Lead Nurses, and Medical Providers.