Administrative Specialist and PBX Operator

Devereux • League City, TX

3d

About The Position

The Administrative Specialist serves as the Center’s first point of contact and provides administrative and clerical support to People Operations and other departments. The role is responsible for daily switchboard/PBX operations and reception, as well as emergency communication and coordination throughout the Center. The successful candidate is organized, dependable, professional, calm under pressure, and committed to safety, confidentiality, and customer-focused teamwork.

Requirements

• At least 2 years of administrative experience.
• High school diploma or equivalent.
• Strong computer and communication skills.
• Valid driver’s license.
• Dependable, organized, and professional.
• Able to remain calm under pressure and respond to emergencies.
• Respectful, team-oriented, and customer-focused.
• Committed to safety, confidentiality, and Devereux’s mission.

Nice To Haves

• Two years of experience in a clerical or secretarial position in a front-office healthcare setting.

Responsibilities

• Operate the switchboard and route calls accurately.
• Serve as the Center receptionist and first point of contact.
• Handle emergency calls and announce and text emergency codes.
• Coordinate communication by phone and walkie-talkie.
• Provide administrative support, including data entry, scanning, and filing.
• Create backup badges and coordinate packages.
• Support daily operations, including upkeep of the front lobby, sanitation, restrooms, plants, and coffee and water.
• Respond to department requests as assigned.

Benefits

• Competitive salary.
• Medical coverage, including telemedicine, dental, prescription drug, preventative care, and mental health services.
• Student loan debt assistance.
• Tuition reimbursement and continuing education assistance.
• Generous time off, accruing from the first day.
• 403(b) retirement plan with matching benefit.
• Voluntary or employee-paid supplemental life and accident coverage.
• Employee assistance and work-life balance program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED