Administrative Services Officer 2

Arizona Department of Administration • Phoenix, WA

7d • Remote

About The Position

The Arizona Department of Environmental Quality’s Business & Finance Unit is seeking an Administrative Services Officer 2 to provide fiscal and business information to divisions and programs. The position supports financial planning, monitoring, analysis, revenue forecasting, expenditure projections, fund-health assessments, and reporting for management and external stakeholders, including OSPB, JLBC, and legislative committees. It also monitors legislative bills affecting the agency and supports budgetary and federal funding needs in coordination with managers and directors.

The role prepares financial reports, tracks state and federal funds, develops budgets and financial plans, and prepares budget load and transfer documentation. It also supports procurement budget reporting, personnel expenditure tracking and records, team performance metrics, correspondence, and project documentation. The position is available for remote work within Arizona; remote work is a management option and may be discontinued at the agency’s discretion. Other duties are assigned, typically accounting for 5%–10% of the role.

Requirements

• Knowledge of government accounting and budgeting principles, forecasting, resource allocation, and planning.
• Knowledge of funding mechanisms, including appropriations, grants, and fee-based funding, for complex governmental financial operations.
• Knowledge of federal regulations, Arizona Revised Statutes, and agency and state policies and procedures.
• Knowledge of research and information-compilation methods, applicable state statutes and rules, state and department organizational structure, and confidentiality.
• Knowledge of Microsoft Office and G-Suite/Workplace.
• Strong problem-solving, analytical, and data-analysis skills, including use of financial systems and software.
• Proficiency in process improvement.
• Excellent verbal and written communication skills for conveying budget issues and financial information to staff at all levels.
• Effective time-management skills and strong fact-gathering, statistical, and abstract-analysis skills.
• Excellent customer service skills for internal and external customers.
• Ability to analyze, interpret, and communicate complex financial data effectively.
• Ability to maintain professional relationships and communicate well with customers.
• Ability to collaborate productively in individual and group settings, work independently with minimal supervision, and contribute as a team player across divisions.
• Ability to prioritize, organize, and complete multiple tasks accurately and by deadlines, including under pressure and amid changing priorities.
• Ability to demonstrate professionalism, sound judgment, initiative, and adaptability.
• Ability to learn and apply LEAN principles for continuous problem-solving and value creation.
• Ability to respond to inquiries tactfully and provide timely, accurate information and status reports.
• Ability to travel or work remotely as required.
• Newly hired State employees must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
• If driving or use of a vehicle is an essential function for State business, driver’s license requirements apply.

Nice To Haves

• Bachelor’s degree in accounting, finance, or business administration preferred.
• At least 3 years of experience in personnel, budget analysis, purchasing, accounting, data processing, or related administrative services work, or a combination of training and experience that meets the stated knowledge, skills, and abilities.

Responsibilities

• Prepare monthly and quarterly statistical reports on state and federal fund sources.
• Monitor funds, revenue, and cash balances to evaluate program longevity.
• Forecast fee-fund revenues and expenditures to determine appropriate fee levels.
• Use financial systems and other tools to track and report budgets and expenditures.
• Collaborate with section managers and division directors to develop financial plans and prepare budgets.
• Prepare budget load and transfer documentation.
• Partner with senior budget analysts to provide financial support to program staff.
• Work with the business operations group to provide reporting and advisory support about procurement budget availability.
• Manage and direct activities related to personnel support.
• Monitor and record personnel-related expenditures.
• Use the designated database to generate and review funding adjustments and personnel-related records.
• Provide budget guidance to the business operations team.
• Develop and maintain team performance metrics with team members.
• Manage written correspondence and maintain essential project documentation.
• Perform other duties as assigned, typically 5%–10%.
• Monitor legislative bills affecting the agency and provide impact analyses and implementation support.
• Reconcile annual spending plans for federal awards and state funds at the agency fund level.
• Confer with section managers and division directors about budgetary and federal funding requirements and provide customer service to personnel.

Benefits

• 10 paid holidays per year.
• Sick and annual leave accrual beginning at 12 and 13 days per year, respectively, for full-time employees.
• Paid parental leave of up to 12 weeks per year for a newborn or newly placed foster or adopted child (pilot program).
• Retirement program with lifetime pension benefits.
• Medical, dental, life, short-term disability, and long-term disability insurance.
• Incentivized commuter club and public transportation subsidy program.
• Workplace flexibility to support work/life balance.
• Learning and career development opportunities.
• Remote work option, subject to management approval and discretion.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed