ADMINISTRATIVE SERVICES OFFICER 2

Arizona Department of Administration • Phoenix, AZ

1d • $60,000 - $65,000 • Remote

About The Position

The Arizona Department of Environmental Quality is seeking an Administrative Services Officer 2 for its Business & Finance Unit in the Mission Partners Division. The position works closely with divisions and programs to provide fiscal and business information, and is responsible for financial planning, forecasting, budget analysis, fund monitoring, financial reporting, legislative support, and reconciliation of spending plans for federal awards and state funds. The role also supports procurement budget availability and personnel-related financial activities, maintains documentation and performance metrics, and provides budget guidance to agency staff. The position is available for full-time remote work within Arizona, subject to agency policy.

Requirements

• Knowledge of government accounting and budgeting principles, forecasting, resource allocation, and planning.
• Knowledge of funding mechanisms, including appropriations, grants, and fee-based funding, for complex governmental financial operations.
• Knowledge of federal regulations, Arizona Revised Statutes, and agency and State policies and procedures.
• Knowledge of research and information-compilation methods, applicable statutes and regulations, State and department organization, confidentiality, and Microsoft Office and G-Suite/Workplace.
• Strong problem-solving, analytical, and data-analysis skills, including use of financial systems and software.
• Proficiency in process improvement.
• Excellent verbal and written communication skills for explaining budget issues and financial information to staff at all levels.
• Effective time management, fact-gathering, statistical, and abstract-analysis skills.
• Excellent customer service skills for internal and external customers.
• Ability to analyze, interpret, and communicate complex financial data effectively.
• Ability to maintain professional relationships, communicate with customers, and collaborate independently and in groups.
• Ability to prioritize, organize, and complete multiple tasks accurately and by deadlines, including under pressure and amid changing priorities.
• Ability to learn and apply LEAN principles for continuous problem-solving and value creation.
• Ability to work independently with minimal supervision and as a team member across multiple divisions.
• Ability to respond tactfully and promptly to inquiries, build positive relationships with staff and the public, and provide accurate work and timely status reports.
• Ability to travel or work remotely as required.
• A bachelor's degree in accounting, finance, or business administration; OR at least 3 years of experience in personnel, budget analysis, purchasing, accounting, data processing, or related administrative services; OR an equivalent combination of training and experience meeting the KSAs.
• New State employees must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

• Bachelor’s degree in accounting, finance, or business administration.
• At least 3 years of experience in personnel, budget analysis, purchasing, accounting, data processing, or related administrative services work.

Responsibilities

• Oversee financial planning, monitoring, and analysis, including revenue forecasting and expenditure projections in collaboration with program management.
• Use revenue and expenditure forecasts to determine cash balances and assess the financial health of agency funds.
• Ensure data integrity and perform financial and statistical analysis to support reporting for management, OSPB, JLBC, and legislative committees.
• Monitor legislative bills affecting the agency and provide impact analyses and implementation support.
• Work with Section Managers and Division Directors on budgetary and federal funding requirements, and provide customer service to agency personnel.
• Reconcile annual spending plans for federal awards and state funds at the agency fund level.
• Prepare monthly and quarterly statistical reports on state and federal fund sources.
• Monitor funds, revenue, and cash balances to evaluate program longevity.
• Forecast fee fund revenues and expenditures to help determine appropriate fee levels.
• Use financial systems and other tools for budget and expenditure tracking and reporting.
• Collaborate with section managers and division directors to develop financial plans and prepare budgets.
• Prepare budget load and transfer documentation.
• Partner with senior budget analysts to provide financial support to program staff.
• Coordinate with the business operations group to provide reporting and advisory support on procurement budget availability.
• Manage and direct personnel-support activities; monitor and record personnel expenditures.
• Use the designated database to generate and review funding adjustments and personnel-related records.
• Provide budget guidance to the business operations team.
• Develop and maintain team performance metrics with team members.
• Manage written correspondence and maintain essential project documentation.
• Perform other duties as assigned, typically 5%–10% of the role.

Benefits

• 10 paid holidays per year.
• Sick and annual leave accrual beginning at 12 and 13 days per year, respectively, for full-time employees.
• Paid parental leave of up to 12 weeks per year for a newborn or newly placed foster or adopted child, through a pilot program.
• Retirement program with lifetime pension benefits.
• Medical, dental, life, short-term disability, and long-term disability insurance.
• Incentivized commuter club and public transportation subsidy program.
• Workplace flexibility intended to support work/life balance.
• Learning and career development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed